Postal Bulletin 22086 - October 3, 2002 - USPS.com® - About

POSTAL BULLETIN 22086 (10-3-02)
unit’s PS Form 1412, which creates an item in the In-Transit
Returned Report System. The SDO or SSC receives the
stock and clears the stamp stock item from the In-Transit
Shipped Report System. For items not cleared from the In-
Transit Shipped Report System, the following actions
occur:
Within 7 days, SS/A sends an e-mail notification to
the SDO or SSC.
After 14 days, SS/A sends a second e-mail notification
to the SDO or SSC and the district finance manager.
After 30 days, for any amount still pending in the
In-Transit Shipped Report System, SS/A debits the
expense account of the SDO or SSC finance number.
SS/A charges discrepancies in incoming stock shipments
to the finance number of the receiving office, following the
overage and shortage tolerance guidelines.
Note: Discrepancy for factory packaged items also follows
the current PS Form 8144 process.
* * * * *
[Revise the title of 44 to read as follows:]
44 Managing Accountable Paper at a Stamp
Service Center
* * * * *
443 Receiving and Recording Shipments
* * * * *
[Add new 434.5 to read as follows:]
443.5 Receiving Stock from SAFR Offices
The Post Office returns stamp stock to the SDO or SSC,
enters the information as Stock Returned on PS Form 17,
and makes the entry into AIC 848, Stock Returned, of the
unit’s PS Form 1412, which creates an item in the In-Transit
Returned Report System. The SDO or SSC receives the
stock and clears the stamp stock item from the In-Transit
Shipped Report System. For items not cleared from the
In-Transit Shipped Report System, the following actions
occur:
Within 7 days, SS/A sends an e-mail notification to
the SDO or SSC.
After 14 days, SS/A sends a second e-mail notification
to the SDO or SSC and the district finance
manager.
After 30 days, for any amount still pending in the
In-Transit Shipped Report System, SS/A debits the
expense account of the SDO or SSC finance number.
SS/A charges discrepancies in incoming stock shipments
to the finance number of the receiving office, following the
overage and shortage tolerance guidelines.
69
Note: Discrepancy for factory packaged items also follows
the current PS Form 8144 process.
444 Filling Requisitions
* * * * *
[Add new 444.9 to read as follows and renumber existing
444.9 as new 444.10:]
444.9 Shipments to SAFR Offices
The SSC ships stamp stock to the Post Office and enters
the information into the STAMPS system, creating an item
in the In-Transit Shipped Report System. The Post Office
receives the stock and clears the stamp stock item from the
In-Transit Shipped Report System. For items not cleared
from the In-Transit Shipped Report System, the following
actions occur:
Within 7 days, SS/A sends an e-mail notification to
the office.
After 14 days, SS/A sends a second e-mail notification
to the office and the district finance manager.
After 30 days, for any amount still pending in the
In-Transit Shipped Report System, SS/A debits
the expense account of the receiving office finance
number.
* * * * *
446 Handling Discrepancies in Stock Received
* * * * *
[Revise the title of 446.12 to read as follows:]
446.12 Handling Stock Received Shortages — SAFP,
Non-SAFP, and SAFR Offices
* * * * *
[Add new subhead and text after existing text to read as
follows:]
SAFR Offices
SS/A charges discrepancies in incoming stock shipments
to the finance number of the receiving office, following the
overage and shortage tolerance guidelines.
Note: Discrepancy for factory packaged items also follows
the current PS Form 8144 process.
447 Handling Accountable Paper Returns
447.1 Receiving Salable Stock
* * * * *
[Add new subhead and text after existing text to read as
follows:]
Receiving Stock from SAFR Offices
The Post Office returns stamp stock to the SDO or SSC,
enters the information as Stock Returned on PS Form 17,