Postal Bulletin 22086 - October 3, 2002 - USPS.com® - About

66 POSTAL BULLETIN 22086 (10-3-02)
Use AIC 057, Employee Stamp Credit Overage,
for reporting stamp credit overage amount that
results from a stamp credit count; if the amount
exceeds the tolerance, report the full amount of
overage.
Use AIC 068, Employee Cash Credit Overage, to
report cash credit overage amount that results
from a cash credit count; if the amount exceeds
the tolerance, report the full amount of overage.
2> Use the following AIC accounts to report employee
items resolved by categories:
Use AIC 354, Salary Advance Cleared, for repaying
a salary advance issued.
Use AIC 355, Travel Advance Cleared, for repaying
a travel advance issued.
Use AIC 364, Employee Cash Credit Shortage
Cleared, for settling a cash credit shortage issued.
Use AIC 367, Employee Stamp Credit Shortage
Cleared, for settling a stamp credit shortage issued.
Use AIC 457, Employee Stamp Credit Overage
Withdrawal, to offset part or all of a previously
related shortage (managers should exercise judgment
when determining the existence of a relationship
that may warrant offsetting shortages and
SAFR OFFICES ONLY — HANDBOOK F-1 REVISION
In-Transit Stock Shipments
Stock shipped from a stamp distribution office (SDO) or
stamp services center (SSC) to the retail units are entered
into the STAMPS system, which creates an item in the In-
Transit Shipped Report System. Stock returned from retail
units to the SDO or SSC will also create an item in the In-
Transit Shipped Report System. When the retail unit or the
SDO or SSC receives the shipment, the item is cleared off
the report.
Effective with the implementation of Shared Services/
Accounting (SS/A), the following policy and procedural
change will occur related to stock shipped from the SDO or
SSC to Post Offices or stock shipped from Post Offices to
the SDO or SSC not cleared from the In-Transit Shipped
Report System by the receiving office. SS/A will notify the
receiving office of any pending items not cleared from the
In-Transit Shipped Report System. For amounts pending
after 30 days, SS/A will debit the expense account of the
receiving office finance number.
maintain appropriate documentation locally). At
the expiration of 1 year, any unresolved stamp
stock accountability overage amounts are moved
into AIC 123, Lobby Services Revenue.
Use AIC 468, Employee Cash Credit Overage
Withdrawal, to offset part or all of a previously
related shortage (managers should exercise judgment
when determining the existence of a relationship
that may warrant offsetting shortages and
maintain appropriate documentation locally). At
the expiration of 90 days, any unresolved cash
credit accountability overage amounts are moved
into AIC 123, Lobby Services Revenue.
3> Each office maintains a ledger sheet and master control,
either a system-generated report or a summary
ledger PS Form 25, Trust Fund Account, by category
of employee items with the total amounts.
4> Verify the totals by categories with a system-generated
ending balance report that Shared Services/
Accounting (SS/A) will provide to you every reporting
period.
* * * * *
— Revenue and Field Accounting,
Finance, 10-3-02
Stamp stock discrepancy amounts shipped from the
SDO or SSC or returned from the retail units will be
charged to the receiving office finance number, after applying
the overage/shortage tolerance guidelines.
For items not cleared from the In-Transit Shipped Report
System, SS/A will do the following.
From SDO or SSC to the Post Offices
Within 7 days, SS/A sends an e-mail notification to
the office.
After 14 days, SS/A sends a second e-mail notification
to the office and the district finance manager.
After 30 days, any amount still pending in the In-Transit
Shipped Report System, SS/A debits the expense
account of the receiving office finance number.
SS/A charges discrepancy amounts to the finance
number of the receiving office, following the overage
and shortage tolerance guidelines.