Module 5 - Air Waybill Outturn Reports - Cargo Support

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AIR WAYBILL OUTTURN REPORTS LINKS The relationship of the AWO to other reports in the air cargo environment is illustrated below. CONSOLIDATED CARGO STATUS AND SCREENING Air waybill outturns play no role in the generation of consolidated cargo status. No cargo screening period applies to an AWO. UNSOLICITED MESSAGES To assist depot operators provide accurate outturn reports, Customs may (when available) send an unsolicited message known as a Cargo Status Advice (CSA) to the destination establishment nominated on an underbond movement approval. A CSA has cargo specific details such as MAWB, cargo description and the number of pieces. DOCUMENT STATUS After lodgement outturns are validated within the ICS. An AWO that fails validation will be rejected and will not be stored in the ICS. These documents must be corrected and re-lodged. Air waybill outturns that pass validation and are stored in the ICS are assigned a document status. The status of an AWO can only be determined by checking the ICS. The possible statuses for an AWO are: • Clear – the AWO has been validated without error. This is the default status and is implied by the acceptance and storage of the report. • Withdrawn – the AWO has been withdrawn. This is indicated by the ‘WITHDRAWN’ indicator displayed across the top of the screen in red. PART SHIPMENTS Part shipments occur when a single consignment arrives over two or more flights. When this occurs the aircraft operator or charterer must report the flight details for the arrival of the second, or subsequent, parts quoting the original master air waybill (MAWB). The ICS will check existing airway bill outturns for cargo quoting 5.4 IMPORT CARGO REPORTING MANUAL (AIR) – V1.1 23/07/2008
AIR WAYBILL OUTTURN REPORTS the original MAWB and create ‘ghost’ cargo reports for any house air waybill(s) that link to the original cargo report. When doing this, the ICS will reflect the new arrival details and number of packages. When reporting an AWO for second, or subsequent, ‘part shipments’ the outturn result must refer to the entire shipment. For example, if three of five packages arrive first, and two more packages arrive on a subsequent flight, the first outturn must report two packages short-landed. The second AWO will report nil discrepancies. That is, the second AWO will state that all packages have arrived in Australia. The following diagram illustrates a simplified ghosting process for part shipments. Diagram Two – Simplified ‘ghosting’ of HAWB due to short landing. SURPLUS GOODS Surpluses occur under two circumstances: • Surplus goods may be received or unpacked for a cargo that has been reported. For example, ten cartons were reported, but twelve cartons were received • A surplus consignment may be received or unpacked – the cargo was not expected and has not been reported. A CTO / depot operator may report surplus consignments by quoting ‘Dummy’ Air Waybill numbers (MAWB 000-00000000 and, optionally, HAWB number 0000). Note: AWO reports quoting surplus cargo must include a description of the cargo. IMPORT CARGO REPORTING MANUAL (AIR) – V1.1 23/07/2008 5.5
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Module 5 - Air Waybill Outturn Reports - Cargo Support

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