(HPP) Performance Measure Manual

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HPP 15.1 HPP-PHEP 15.1: Volunteer Management Proportion of volunteers deployed to support a public health or medical incident within the requested timeframe Measure Applies To: Circumstances for Reporting: For Response Only: Other Considerations: States □ Annual Reporting Incident □ Optional Directly Funded Cities Territories or Freely Associated States □ If PHEP Funds Allocated to the Capability or Contracts Plan If Emergency Response Required Use of this Capability, Regardless of Funding Exercise Planned Event □ Accountability Data Collected By: HPP and/or PHEP Volunteer Management How is the measure calculated? Numerator: Number of volunteers deployed to support a public health or medical incident within the requested timeframe. Denominator: Number of volunteers requested to deploy in support of a public health or medical incident within the requested timeframe. Why is this measure important? The immediate intent of this measure is to assess the timeliness of implementing key stages of volunteer management — from receipt of request, to activation of volunteers, to deployment — in order to determine key bottlenecks and chokepoints which inhibit timely deployment of volunteers. The broader programmatic intent of this measure is to ensure that the health or medical lead meets requests for volunteers in a timely manner. This measure is NOT intended to assess routine or day-to-day volunteer activities in healthcare organizations. What other requirements are there for reporting measure data? • Reporting for this measure is required for all awardees. • Reporting for this measure is required annually. • Reporting for this measure is required at midyear and end-of-year for BP 1. • Awardees may report the numerator and denominator of this measure by incident, planned event or exercise at the State, substate regional or local level. • For the purposes of reporting, awardees should include at least two incidents, exercises, or planned events. Across all incidents, exercises, or planned events reported, HPP and PHEP Volunteer Management capabilities must each be utilized or demonstrated at least once. Pre-Incident Healthcare Response Preparedness Hospital Preparedness Program (HPP) Performance Measure Manual, Guidance for Using the New HPP Performance Measures Page | 52
HPP 15.1 What data must be reported? For each incident, planned event, or exercise reported on, please answer the following questions. 1. The request for volunteers occurred during a [Check one of the following]: • Incident • Full Scale Exercise • Functional Exercise • Drill • Planned event 2. This incident, planned event, or exercise utilized or demonstrated one or more function(s) within the: [Check one of the following] • HPP Volunteer Management Capability • PHEP Volunteer Management Capability • Both HPP and PHEP 3. The type of incident, exercise, or planned event upon which the request for volunteers was based (check all that apply): • Extreme weather (e.g., heat wave, ice storm, etc.) • Flooding • Earthquake • Hurricane or Tropical Storm • Hazardous Material • Fire • Tornado • Biological hazard or disease, please specify • Radiation • Other, please specify 4. The name and date of the incident, planned event, or exercise 5. The date and time when request for volunteers was received by health or medical lead. 6. The number of volunteers requested to deploy from the originating requestor (denominator). 7. The entity that made the original request for volunteers [Check one of the following] • Local health department • State health department • Healthcare organization • HCC • Other, please specify 8. The date and time when volunteers were requested to arrive at staging area or on scene by health and medical lead 9. The requested location for the deployment [Check one of the following]: • Staging or assembly area(s) (not actual incident site) • Hospital(s) • Shelter(s) • POD(s) • Alternate care site(s), please specify • Other, please specify 10. The number of volunteers who were notified to deploy (“activated”). 11. The date and time when the last volunteer was notified to deploy (i.e., “activated”). 12. The number of volunteers who arrived at staging area or “on scene” within requested timeframe (numerator): a) Number of deployed volunteers registered in ESAR-VHP b) Number of deployed volunteers registered in other systems 13. Date and time that last volunteer arrived at staging area or “on scene” within requested timeframe. 14. Barriers or challenges to deploying volunteers to support a public health or medical incident within requested timeframe. Hospital Preparedness Program (HPP) Performance Measure Manual, Guidance for Using the New HPP Performance Measures Page | 53 Volunteer Management Pre-Incident Healthcare Response Preparedness
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Hospital Preparedness Program (HPP)
Page 3 and 4:
U.S. DEPARTMENT OF HEALTH AND HUMAN
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CONTENTS Contents Preface: How to U
Page 7 and 8:
PREFACE Preface: How to Use This Ma
Page 9 and 10:
PREFACE Definitions: HPP Performanc
Page 11 and 12: INTRODUCTION Introduction The HPP P
Page 13 and 14: INTRODUCTION Working in close colla
Page 15 and 16: INTRODUCTION Table 5: Definitions o
Page 17 and 18: INTRODUCTION Awardees are ultimatel
Page 19 and 20: INTRODUCTION Appendix C of this man
Page 21 and 22: HPP 1.1 HPP 1.1: Healthcare System
Page 23 and 24: HPP 1.1 must be based on the unique
Page 25 and 26: HPP 1.1 the time frames and at the
Page 27 and 28: HPP 2.1 HPP 2.1: Healthcare System
Page 29 and 30: HPP 2.1 potential impact resulting
Page 31 and 32: HPP 2.1 Data Element #11: Has the H
Page 33 and 34: HPP 3.1 HPP 3.1: Emergency Operatio
Page 35 and 36: HPP 3.1 Data Element #2: Has the HC
Page 37 and 38: HPP 5.1 HPP 5.1: Fatality Managemen
Page 39 and 40: HPP 5.1 Technical Assistance Guidan
Page 41 and 42: HPP 6.1 HPP 6.1: Information Sharin
Page 43 and 44: HPP 6.1 Data Element #2: Has the HC
Page 45 and 46: HPP 6.1 Key Definitions Common Oper
Page 47 and 48: HPP 6.1 4. Please identify the type
Page 49 and 50: HPP 10.1 How is the measure calcula
Page 51 and 52: HPP 10.1 It is the expectation that
Page 53 and 54: HPP 10.1 Key Definitions Immediate
Page 57 and 58: HPP 14.1 Key Definitions Pharmaceut
Page 61: HPP 15.1 Key Definitions Emergency
Page 65 and 66: APPENDICES
Page 67 and 68: APPENDIX A Data Usage and Access Po
Page 69 and 70: APPENDIX A a coordinated response a
Page 71 and 72: APPENDIX B Appendix B: PHEP Alignme
Page 73 and 74: APPENDIX C HPP Measures HPP-PHEP Me
Page 81 and 82: APPENDIX D 3.1.1.3.7 Coalition 7 3.
Page 83 and 84: APPENDIX D 3.2.1.6 Does the HCC coo
Page 85 and 86: APPENDIX D HHS HPP Cooperative Agre
Page 95: APPENDIX D 3.15.2.20 Date/time that
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