Vital Statistics Commission of Jamaica - Planning Institute of Jamaica

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Audit of Vital Registration and Vital Statistics Systems: Jamaica Recommendations Implementation Work Plan Task 20.7.5.1. Set up static information 20.7.5.2. System configuration & customization 20.7.5.3. Load patient data 20.7.5.4. Test application with new data 20.7.6. Design Interfaces 20.7.6.1. Gather requirements 20.7.6.2. Finalize Functional requirements 20.7.6.3. Customize, Test, Implement Interface to other systems 20.7.7. Install production system 20.7.7.1. Set up user security and privileges 20.7.7.2. Set up static information 20.7.7.3. Load patient data 20.7.8. Testing / Quality Assurance 20.7.8.1. Perform unit test 20.7.8.2. Perform Integration test 20.7.8.3. Perform system / load test 20.7.9. Training 20.7.9.1. Identify users / venue 20.7.9.2. Schedule resources (users, venue, equipment) 20.7.9.3. Train Administrator 20.7.9.4. Train Users 20.7.10. Implementation 20.7.10.1. Develop communication plan 20.7.10.2. Change management tasks 20.7.10.3. Rollout application on a planned basis 20.7.11. Administrator tasks 20.7.11.1. Set up security, user privileges, protocols 20.7.11.2. Perform Performance tuning 20.7.11.3. Create schedule for incremental and full backup 20.7.11.4. Evaluate options for Disaster recovery / Redundancy 20.8. Training of application users 20.8.1. Identify users and their training needs 20.8.2. Develop / customize user guides for the specific users 20.8.3. Conduct training (basic computer, e-mail & MS Office) in batches 20.8.4. Conduct application specific training for users 20.8.5. Receive feedback and refine training materials 20.9. Development of policies and procedures for MOH, RHAs & Facilities 20.9.1. Develop Information Systems standards & guidelines 20.9.2. Formulate Security policies (User privileges, security, access, VPN) 20.9.3. Identify applications for personnel based on roles / levels 21. Information systems deployment for Coroners Courts, MOJ, Police 21.1. Gap analysis for MOH, RHA’s & their facilities 21.1.1. Assessment of information systems 29
Audit of Vital Registration and Vital Statistics Systems: Jamaica Recommendations Implementation Work Plan Task 21.1.1.1. Perform inventory of hardware, software (MS Office, Outlook) & application systems 21.1.1.2. Identify requirements 21.1.1.3. Identify Gaps 21.1.2. Assessment of construction 21.1.2.1. Gather infrastructure requirements for RHAs & each of the facilities 21.1.2.2. Identify requirements 21.1.2.3. Identify gaps 21.2. Budget development 21.2.1. Based on gaps, prepare IS budget (hardware, software, data center construction) by facility 21.2.2. Prepare IS budget for MOH & RHA main offices (hardware, software, construction, staff) 21.2.3. Finalize overall IS budgets for RHA, MOH & get approvals 21.3. Project management 21.3.1. Identify tasks, duration, dependencies & resources involved - prepare project plan 21.3.2. Develop procedures for reporting progress & escalating issues 21.3.3. Conduct weekly status meetings - monitor & report progress 21.3.4. Develop a plan to communicate the progress/status to the VSC on a regular basis 21.3.5. Establish a schedule for application rollout by facility 21.4. Infrastructure development 21.4.1. Tender for Infrastructure development projects (coordinate with capital planning) 21.4.1.1. Prepare RFPs & advertise tender notices for RHA and all facilities 21.4.1.2. Receive tenders 21.4.1.3. Evaluate tenders 21.4.1.4. Prepare contracts for the vendors 21.4.1.5. Award tenders 21.4.1.6. Get contracts signed 21.4.2. Connectivity 21.4.2.1. Site planning 21.4.2.1.1. Contact facilities & perform walkthrough for every facility - identify Wireless Access Points / LAN drop spots, check for electricity availability, identify secure area for communications cabinet 21.4.2.1.2. Design & approve wireless / cabling plan for each facility 21.4.2.2. Connectivity development execution 21.4.2.2.1. Prepare facilities 21.4.2.2.2. Install routers / hubs / access points 21.4.2.2.3. Configure communication links with load balancing on remote / central site 30
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Vital Statistics Commission of Jamaica - Planning Institute of Jamaica

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