Vital Statistics Commission of Jamaica - Planning Institute of Jamaica

Audit of Vital Registration and Vital Statistics Systems: Jamaica
EXHIBIT A
Cross-Reference of Recommendations to Findings
I.D. Recommendation
1. Deaths reported to the coroner by the police should be reported to the
RGD and registered within a reasonable time frame (72 hours)
2. Develop and implement a PC-based electronic data collection,
logging, tracking, and reporting system
3. Develop and implement an island-wide network information system
for data collection, logging, tracking, and reporting system
4. The new JEMS system should be evaluated to determine if it can be
used to support data tracking, case management, and backlogs as
related to deaths
5. Perform a feasibility study of the conversion to a medical examiner
system
6. There must be a strict enforcement of MOH policies concerning the
reporting of births, fetal deaths, and neonatal deaths, including audits
of such, and sanctions for non-compliance
7. MOH policies concerning the reporting of births, fetal deaths, and
deaths, including audits of births and peri-natal deaths and sanctions
for non-compliance, should be applicable to both public and private
providers
8. Develop and implement an island-wide, electronic hospital
information system interfaced with other agencies.
9. All data collection forms should be evaluated as to meeting the needs
of the stakeholders and redesigned as necessary (forced fields, prenumbered,
etc.)
10. MOJ policies concerning the reporting of births and peri-natal deaths,
including audits of births and peri-natal deaths and sanctions for noncompliance,
should be investigated to ensure they adequately support
the collection of vital statistics
11. RGD should continue its efforts to educate parents about the need to
and benefits of registering their children
12. Members of the hospital staff and medical staff should be oriented
about key points in the MOH policies concerning births, fetal deaths,
and deaths
13. Medical record technicians should be properly trained through a
standardized, structured system. They should either already have the
qualifications or should be provided the structured training
14. The MOH should develop and conduct training for midwifes
concerning MOH birth reporting policies – make such a requirement
Finding(s)
1, 2, 3, 4, 5
11, 12
12, 14
12, 14, 103,
104
80
22, 23, 24,
25, 26, 27,
28, 29, 30,
31, 32, 55,
56, 84, 85,
107, 108,
109, 110
33
34, 35, 36,
37, 57
38, 39, 40
22, 23, 24,
25, 26, 27,
28, 29, 30,
31, 32, 56,
109, 110
32
6, 72, 73, 88
74, 75
76
38