GES Simulation Guide v3.pdf - Avian Influenza and the Pandemic ...

EXERCISE OVERVIEW | Pg 29 EXERCISE OVERVIEW | Pg 30
END THE GES EXERCISE
Assuming a 09:00 start, the GES exercise generally runs until 17:00. Ending the
exercise involves the following steps:
REVIEW
QUALITY OF
• At around 15:30, an e-mail is sent alerting the participants that the end of
the exercise is approaching and that they should begin to submit any documents
to the SAC which are still outstanding. You should stop sending new
task or informational e-mails now to give them a chance to finish up existing
assignments.
• At 16:30, the second and last e-mail alert is sent, instructing them that the
exercise will end at 17:00 and all documents must be submitted by that time
if the documents are to be considered part of the participants’ expected
outputs.
• At 17:00, send the “End of Simulation” e-mail.
Be sure to send the final e-mail to all participants who are expected to attend
the debriefing workshop on the next day 4 .
EXPECTED OUTPUTS
After 17:00, make sure all documents submitted by the participants to fulfil the
exercise’s “expected outputs” are printed. The skills leading up to the creation
of these documents—observed unobtrusively by members of the facilitation
team--should also be clearly documented by the observer group and shared
at the debriefing session. Your facilitation team should note which expected
outputs have actually been produced and submitted by the deadline, and review
these for quality. Reviewing the quality of tasks in the evening before the debriefing
can be challenging.
REVIEW
In assessing participant performance, your team should review the Participant
Response Log (Annex A.04.03.), your notes from the simulation, and the actual
output documents prepared by the participants, and then list the specific events
or situations you observed that should be included as debriefing points in the
next day’s workshop. If one of your team members is skilled in a particular area,
such as emergency planning, finance, or health, s/he should critically assess that
component of the response plans prepared by the participants and be prepared to
give feedback when and if appropriate. One option to assist what can be a technical
review is to have technical experts create specific reference sheets (Annex
A.04.07.) ahead of time to assist facilitators in this quality analysis.
Refer to Annex A.04.07. on Page 71 for the sector-specific Technical
Reference Sheets.
Refer to Annex B.05. on Page 87 for guidance on reviewing the quality of
Expected Outputs.
FACILITATOR OBSERVATIONS
FROM MEETINGS ATTENDED
Take some time after the exercise to review each team member’s key findings/observations
from the various coordination meetings attended during the exercise.
Of key importance are, among other concerns:
• Demonstrations of leadership by particular participants or authorities.
• Indications of a clear understanding (or not) of emergency management procedures.
• Whether or not participants activated and made reference to existing contingency
plans.
• Effective meeting coordination & management.
• Knowledge of appropriate technical responses to the crisis.
4 Normally the debriefing includes those in a position to make decisions with regard to emergency preparedness and response plans and procedures. This list
generally includes ministry or authority heads, their deputies and key senior programme or emergency officers. The exact list will depend upon a number of
factors: the Minister’s (or minister’s representative’s) plans, the debriefing venue and its capacity, your team’s ability to facilitate larger groups, etc. Generally,
you should plan on anywhere between 25 and 40 participants.
Refer to Annex B.04. on Page 84 for additional guidance on reviewing the
quality meetings attended.