Annual Report 2004-2005 - Forensicare

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48 Committees focussed on enhancing the systems of financial reporting, risk management, internal control and the adequacy of management reporting. REPORTING The Council is required to prepare an annual Corporate Plan for the Minister to guide the operation of the Institute over the financial year (Mental Health Act 1986, s.117O). The Corporate Plan must include a Statement of Corporate Intent, a Business Plan and financial statements for the organisation. The Statement of Corporate Intent is required to be included in the Annual Report (s.117U) (see pages 76-77). REMUNERATION • Council Council members eligible for payment are remunerated in accordance with the Guidelines for the Appointment and Remuneration of Part-Time Non Executive Directors of State Government Boards and Members of Statutory Bodies and Advisory Committees (Department of Treasury and Finance). Members of Council who are employed in a government capacity are not eligible for payment. • Executive Contracts (which incorporate performance requirements) and salary ranges of executive staff of Forensicare comply with the Government Sector Executive Remuneration Panel Guidelines. AUDIT COMMITTEE • Charter The Audit Committee of Forensicare operates under the Audit Committee Charter which details the purpose, objectives and authority of the Commitee, together with the following areas of responsibility – • Corporate governance • Financial performance and reporting processes • Scope, performance and independence of internal audit • Operation and implementation of the risk management framework • Accountability and internal controls of Forensicare • Processes for the disclosure of significant transactions • Approval of accounting policies • Monitoring of compliance with laws and regulations • Independence All members of the Audit Committee are independent in accordance with the requirements of the Standing Directions of the Minister for Finance under the Financial Management Act 1994 (as part of the Financial Management Package), Direction 2.2(f), Guideline 3. Independence within the framework is considered to be achieved by a person who, within the last three years, has not been employed in an executive capacity of Forensicare or a related organisation, has not been a principal of a material professional advisor or consultant, is not a material supplier or customer, has no material contractual relationship to Forensicare, or has not served on the Council for a period which could materially interfere with the member’s ability to act in the best interests of Forensicare. AUDIT PROGRAM Within Forensicare, the Audit Program is an essential element of monitoring risk, corporate governance, compliance, clinical practices and financial performance. The Audit Program encompasses - • External Audit The Auditor General of Victoria provides an independent review of the performance and accountability of the Victorian Institute of Forensic Mental Health to Parliament and the community of Victoria. The Audit Act 1994 is the main legislation governing the powers and functions of the Auditor-General. • Internal Audit The international accounting firm, Deloittes Touche Tohmatsu, are responsible for Forensicare’s internal audit function, which is an invaluable resource in ensuring compliance and improving the operations of Forensicare. AUDIT SCOPE The internal audit program provides for the evaluation of the adequacy and effectiveness of Forensicare’s internal controls and performance quality in carrying out its responsibilities. The internal audit function includes all Forensicare programs. AUDIT PLANNING An Audit Plan 2004-2009 has been developed by the internal auditors, in conjunction with the Audit Committee. The Audit Plan was developed using a risk based approach, incorporating risks identified in the Risk Management Audit conducted in 2004-2005, and is in full compliance with all standards. AUDIT PROGRAM 2004-2005 The internal auditors, Deloitte Touche Tohmatsu, undertook a whole of organisation risk management audit during the reporting period that included input from both management and Council. The following Internal Audits were undertaken in 2004-2005 – • Financial Management Compliance Framework • A-IFRS (The Australian Equivalents to International Financial Reporting Standards) • Information Technology Security Audit • Taxation Compliance – Fringe Benefit Tax (FBT), Goods and Services Tax (GST) and Pay As You Go Tax (PAYG) • Purchasing Card Compliance • Probity Practices and Tender Processes AUDIT PROGRAM 2005-2006 External • Audit of Financial Statements – Auditor General Victoria Internal • Victorian Public Sector Tax Compliance - Internal Auditors • General Government Purchasing Card Compliance – Internal Auditors • Financial Management and Reporting – Internal Auditors • Recruitment and Termination and Human Resources – Internal Auditors • Asset Management – Internal Auditors • Management Reporting Audit – Internal Auditors RISK MANAGEMENT Council is committed to ensuring that risk is managed and mitigated throughout the organisation. Recognising the need and importance of developing an integrated risk management system to manage and mitigate risk, our internal auditors were requested to conduct a Business Risk Assessment of the organization. This major task was undertaken in 2004-2005, and is the basis upon which our Audit Plan has been developed for the coming years. The Business Risk Assessment conducted, which is consistent with the Australian and
New Zealand Standard on Risk Management AS/NZS 4360, provides Forensicare with a clear framework for carrying out root cause analysis of critical incidents. The assessment, which includes methodology to identify and manage risks, has been submitted to Council. The methodology has been endorsed by Council, and implementation across the organisation has commenced. It is anticipated that Council will formally adopt the remaining components of the Business Risk Assessment (risks identified) early in 2005-2006. In line with recommendations included in the Business Risk Assessment, the format of the Forensicare Risk Register has been amended to include greater detail in the analysis and management of risk, and to more comprehensively encompass clinical, non clinical and corporate risk. In respect to the delivery of our clinical services, the assessment of potential risk and management of risk for violence is a priority area. On admission, information is obtained concerning patients’ history of violence, self harm, and related matters. All direct care staff receive comprehensive aggression management training at the point of employment and thereafter participate in refresher training three times per year. This training is focused upon early intervention, de-escalation, communication skills and physical intervention techniques. Staff training is also provided on the ‘Dynamic Appraisal of Inpatient Aggression’, a measure developed by Forensicare to assess patients’ ongoing risks of inpatient aggression. This measure will be used in all Forensicare acute inpatient settings. The assessment of risk for violence is assessed using a structured professional judgment approach based on the HCR-20 Violence Risk Assessment Scheme. These measures are part of the Consolidating and Strengthening Clinical Programs initiative. Information from these measures is employed in the development of risk management strategies. ORGANISATIONAL CHART VIFMH Council Chair – The Hon Jim Kennan, SC Committees Audit Finance Quality Improvement Remuneration Research CHIEF EXECUTIVE OFFICER Michael Burt Legal Support Tom Dalton/Carol Toop Director of Nursing Practice Dr Trish Martin Security Management Grant Johnson Human Resources Gail Hummerston Clinical Director Professor Paul Mullen Director of Psychological Services Professor James Ogloff Inpatient Services General Manager Karlyn Chettleburgh Thomas Embling Hospital • Acute • Sub-acute • Rehabilitation Clinical Administration Contracted Services Allied Health – Discipline Seniors • OT, Psychology, Social Work Quality Improvement Consumer and Carer Participation Security Management Prison Mental Health Service Melbourne Assessment Prison Other regional Prisons Business Services John Daly Financial Management Procurement and Logistics Information Technology Payroll Health Information Glenda Cunningham Community Forensic Mental Health Services General Manager Jo Chaplin Court Liaison Service Problem Behaviour Clinic Psychosexual Treatment Program Forensic Mental Health Program Forensic Mental Health Training Service Development Jardine Transition Program Planning, Advice and Executive Support Sue Briggs, Mitali Gupta, Lisa McGowan 49
Page 1 and 2: Victorian Institute of Forensic Men
Page 3 and 4: Our Vision ….. to become an inter
Page 5 and 6: COMPOSITION OF REVENUE FIVE YEAR CO
Page 7 and 8: Initiatives Achievements Performanc
Page 9 and 10: LOOK HOW WE HAVE GROWN… As an org
Page 11 and 12: Chief Executive Officer’s Report
Page 13 and 14: My thanks …. Successful organisat
Page 15 and 16: Clinical Director’s Report The Th
Page 17 and 18: Nursing Practice Director’s Repor
Page 19 and 20: The implementation of the Carer Par
Page 21 and 22: SNAPSHOT OF TOTAL PATIENT POPULATIO
Page 23 and 24: JARDINE TRANSITION PROGRAM The comm
Page 25 and 26: Consolidating and Strengthening Cli
Page 27 and 28: Professional Education Strategic ob
Page 29 and 30: 20-23 June 2005, Annual Meeting of
Page 31 and 32: Research Strategic objectives • U
Page 33 and 34: RESEARCH IN PROGRESS AT 30 JUNE 200
Page 35 and 36: Strategic objectives • Provide hi
Page 37 and 38: SUPPORT FOR PEOPLE WITH A SERIOUS M
Page 39 and 40: The recommendations included in the
Page 41 and 42: INFORMATION MANAGEMENT Due to our r
Page 43 and 44: ENVIRONMENTAL MANAGEMENT Environmen
Page 45 and 46: Units of water consumed 2004/2005 2
Page 47 and 48: THE GOVERNING BODY - THE VICTORIAN
Page 49: COUNCIL COMMITTEES Five committees
Page 53 and 54: LEGISLATIVE COMPLIANCE BUILDING AND
Page 55 and 56: Michael Daffern, Principal Psycholo
Page 57 and 58: Financial Overview FINANCIAL MANAGE
Page 59 and 60: 2004-2005 Financial Statements for
Page 78 and 79: STATEMENT OF CORPORATE INTENT - 200
Page 80 and 81: GLOSSARY 78 Acute Assessment Unit /
Page 82 and 83: INDEX 80 A Academic Centre - 34 Acc
Page 84: Victorian Institute of Forensic Men

Annual Report 2004-2005 - Forensicare

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