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6 parents of students from elementary classes, four parents from students of 9th and 10th class
and two teachers as its members i.e. total 15 members.
(ii) In case of Senior Secondary School, the number of parent members will be four for 9 th and
10 th class and four additional from 11 th and 12 th classes. Besides, any three teachers
representing different categories of teachers within the school also be elected members for all
classes. This implies that there will be maximum 20 members in the Executive Committee.
(iii) President of School Management Committee will be a parent of any student studying in
school from 6 th to 12 th .
(iv) All these additional members from parents and teachers will have right to vote, both in the
general house meeting as well as in the meeting of the Executive Committee. School
Management Committee will also take over all the role and functions of PTA.
(v) School Management Committee will be constituted in Senior Secondary School within 15
days from the date of starting of regular classes of 10+1 and 10+2.
Note:- Roles and functions of SMC and other activities shall also be in accordance with the
provisions contained in RTE Act 2009.
2.34 Record Keeping
Every school must keep proper record in the form of registers, files and charts to determine
how well the school is contributing to students welfare and preserving educational information.
The following types of registers shall be maintained broadly:
2.34.1Cash Registers
(i) Cash Book [ T.R.4. Treasury Rules 77(i)]
(ii) Register of contingent charges (T.R.29 Tr .Rules229).
(i) F.R -4 Register (Expenditure Register).
(ii) Bill (Control) Register ( Form T.R.28 –A)
(iii) Permanent Advance Register(Rule 90 of GFR& T.R. 502)
(iv) Register of Advance and Recoveries.
(v) Events Register (Sports, Cultural & co-curricular activities).
(vi) Treasury Challan Register.
(vii) Register of Income Tax Recoveries
(viii) Telephone Rent Bill Register.
(ix) Stamp Account Register.
(x) Acquaintance Roll Register (some time record of acquaintance are mentioned in
the office copy of the bill concerned).
(xi) G.F.R. Ledger Book
(xii) Budget Control Register
(xv) Medical Reimbursement Register
(xvi) T.A. Bill Register
2.34.2 Other Cash Registers
There will be one consolidated fund register for school.
2.34.3 Establishment and Class Registers, etc.:
(i) Establishment Check Register
(ii) Staff Attendance Register.
(iii) Staff Casual Leave and earned leave account Register.
(iv) Order Book
(v) Log Book remarks Register.