Single Audit Report Fiscal Year Ended June 30, 2012 - State ...

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State of GeorgiaFederal Awards Findings and Questioned CostsFor the Fiscal Year Ended June 30, 2012compliance reviews are properly performed and documented in accordance with their ProgramProcedures Manual.GEORGIA STATE UNIVERSITYFinding Control Number: FA-509-12-01SPECIAL TESTS AND PROVISIONSInadequate Control Procedures over Unofficial WithdrawalsU. S. Department of EducationStudent Financial Assistance Cluster ProgramCondition:Criteria:The University did not have adequate internal control procedures in place to identify students whounofficially withdraw during an academic semester.34 CFR 668.22 provides requirements over the treatment of Title IV funds when a student withdraws.The University is required to determine the amount of Title IV grant that the student earned as of thestudent's withdrawal date when a recipient of Title IV grant withdraws from an institution during apayment period or period of enrollment in which the recipient began attendance. A refund must bereturned to Title IV programs when the total amount of Title IV grant that the student earned is lessthan the amount of Title IV grant that was disbursed to the student as of the withdrawal date.When determining a student's last date of attendance, an institution that is not required to takeattendance may use the student's last date of attendance at an academically-related activity. Theinstitution must document the student's attendance at the academically-related activity. In addition, aninstitution must document the institution's determined withdrawal date for the student and maintain thedocumentation as of the date of the institution's determination that the student withdrew.In situations where an institution cannot document withdrawal date, the institution should use the midpointof the payment period or period of enrollment as the student's withdrawal date.Questioned Cost:Information:Questioned Costs of $1,375.00 were identified for a student who received student financial aid inexcess of the amount earned as of the determined withdrawal date, which when projected over theentire population, resulted in a projected misstatement of $1,015,659.34.A sample of twenty-five financial aid files was selected to determine if financial aid was properlycalculated and disbursed to students. This sample revealed one student that received all W's and F's asgrades.In situations when a student receives all W's and F's as grades, an institution is required to determine ifthe student unofficially withdrew from the institution. The University could not document that adetermination of withdrawal was performed or that the student attended an academically-relatedactivity after the mid-point of the period of enrollment.Cause:Effect:Recommendation:The University did not perform established procedures to identify unofficial withdrawals.The University was not in compliance with Federal regulations concerning unofficial withdrawalcalculations and refunds.The University should improve established monitoring processes in place to ensure that unofficialwithdraws are identified and the required Return of Title IV Funds calculation is performed. TheUniversity should also contact the U. S. Department of Education regarding the resolution of thisfinding.118
State of GeorgiaFederal Awards Findings and Questioned CostsFor the Fiscal Year Ended June 30, 2012GEORGIA STATE UNIVERSITY RESEARCH FOUNDATION (*)Finding Control Number: FA-5092-12-01SPECIAL TESTS AND PROVISIONSRequired Reports Not Filed or Not Submitted on TimeResearch and Development ClusterCondition:Criteria:Cause:Effect:Recommendation:Certain financial and other reports required by grant and contractual agreements entered into by theResearch Foundation with various federal agencies were not submitted on time. Of a total of 31 reportsjudgmentally selected for testing, 2 were not submitted within the required timeframe.The Research Foundation is required to submit performance and financial reports as required by theaward terms and conditions. Such reports are required to be submitted within a specified timeframe asrequired by the applicable grant or contract agreement.Insufficient monitoring of compliance with the reporting terms and conditions of awards.A violation or failure to comply with an award’s terms and conditions may result in the Federal agencywithholding payments to the Research Foundation, withholding approval of further grants with theResearch Foundation, and any other action deemed necessary to gain compliance.Efforts should continue to be made by the Research Foundation to reemphasize policies andprocedures to ensure required reports are submitted to the contracting agencies by the specified duedates.Finding Control Number: FA-5092-12-02SPECIAL TESTS AND PROVISIONSFailure to Comply with Special Contract Terms and ConditionsResearch and Development ClusterCondition:Criteria:Cause:Effect:Recommendation:The Research Foundation was unable to provide documentation that the required income verificationhad occurred for participants in the After-School All-Stars Program as required under contract with theState of Georgia Department of Human Services.Per the Special Terms and Conditions of the program contract, the Research Foundation is required tocomplete and maintain on site a required Income Eligibility Reporting Form for each participant inorder to verify the program participants met the sponsoring agency’s guidelines.Insufficient monitoring of compliance with the special terms and conditions of awards.A violation or failure to comply with an award’s terms and conditions may result in the Federal agencywithholding payments to the Research Foundation, withholding approval of further grants with theResearch Foundation, and any other action deemed necessary to gain compliance.Efforts should be made by the Research Foundation to put in place policies and procedures to identifythe terms and conditions of each grant and contractual agreement and to monitor the program’scompliance with these terms and conditions.119
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Single Audit ReportFiscal Year Ende
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Report on Internal Control Over Fin
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Foundation, Incorporated, Georgia T
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Firefighters’ Pension Fund, Georg
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Greg S. GriffinSTATE AUDITOR(404) 6
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In our opinion, based on our audit
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Activities Allowed or UnallowedFA-4
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Findings and Questioned Costs
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State of GeorgiaSummary of Auditor
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Financial Statement Findings
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Summary Schedule of Prior YearFindi
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