Single Audit Report Fiscal Year Ended June 30, 2012 - State ...

State of GeorgiaAuditee’s Corrective Action PlansFor the Fiscal Year Ended June 30, 2012This plan of action is to be completely implemented by no later than January 31, 2013.Contact Person: Lee WrightTelephone: 404-657-1650 Fax: 770-342-7253 E-mail: lewright@dhr.state.ga.usPERSONNEL ADMINISTRATION, STATEFinding Control Number: FS-460-12-01ACCOUNTING CONTROLS (OVERALL)Failure to Verify Employment Eligibility for New EmployeesWe concur with the finding of failure to furnish the verified employment eligibility documentations for three (3) newemployees. The Department acknowledges that complete documentation was not available to provide an appropriate audittrail. The State Personnel Administration area has merged and is now known as Human Resources Administration (HRA), adivision of the Department of Administrative Services. As such, HRA will adopt the current DOAS employment eligibilityverification process going forward, effective immediately.Herein is the corrective action plan:Employment Eligibility Verification (Form I-9)1. The new hire completes section 1 of Form I-9.2. The new hire provides documents listed on back of I-9 to verify identity.3. A Human Resource representative verifies appropriate documentation is provided (Either one document from List AOR one document from List B AND one document from List C on Form I-9).4. A Human Resource representative copies documents and completes section 2 of Form I-9.5. A Human Resource representative logs in to the E-Verify system to check employment eligibility https://everify.uscis.gov/emp.(Contact Human Resources Administration for log-in credentials).Note: Once logged in, first time users of E-Verify are required to take online system tutorial prior to being allowedto verify employment eligibility.6. A Human Resource representative will enter applicable information into E-Verify.7. The E-Verify system generates employment eligibility status onscreen.8. The Human Resource representative will print the results.9. The E-Verify results are attached to Form I-9.10. Form I-9 is filed in the appropriate binder within the Human Resources department.Contact Person: Paulette PettyTelephone: 404-657-9410 Fax: 404-657-9410 E-mail: paulette.petty@doas.ga.gov327