Single Audit Report Fiscal Year Ended June 30, 2012 - State ...

State of GeorgiaAuditee’s Corrective Action PlansFor the Fiscal Year Ended June 30, 2012date in a subsequent fiscal year when the associated expenditures are identified and funds are amended in subsequentbudgets.The GDOT endeavored to fully comply with the Constitution of the State of Georgia, the 2012 Appropriations Act, and allSAO policies. However, there are no policies or guidance on how to properly handle prior year corrections made insubsequent years.In an attempt to provide an acceptable solution to this issue, the GDOT proposed new legislative language in 2012 that wouldallow the GDOT to collapse all motor fuel and other fund balances into a special undesignated Program at each fiscal yearendclose that could be redistributed to the proper program through an approved process involving the Governor’s staff andthe Office of Planning and Budget. However, the proposed legislation was not passed in the 2012 legislative session. TheGDOT will continue to work with the Governor’s staff, the House Budget Office and the Senate Budget Office on thepassage of the proposed legislation in the 2013 legislative session. The GDOT will also continue to work with the SAO, theDOAA, the Office of Planning and Budget and the State Attorney General’s Office on alternative solutions to address theseissues should the proposed legislation not be passed during the 2013 legislative session.Contact Person: Connie SteeleTelephone: 404-347-0471 Fax: 404-347-0590 E-mail: csteele@dot.ga.govGEORGIA STATE UNIVERSITYFinding Control Number: FA-509-12-01SPECIAL TESTS AND PROVISIONSInadequate Control Procedures over Unofficial WithdrawalsWe concur with this finding. The University has implemented procedures to ensure that unofficial withdraws are identifiedand the required return of Title IV Funds calculation is performed. The procedures the University has implemented willensure that all students who receive all W's and F's will be notified at the end of the semester and required to submit proofthat they earned the grade of F. The students must respond within two weeks of the notification date. If the student fails torespond within this period, the student will lose their Title IV financial aid for that semester and the University will refundthe Title IV funds in accordance with Title IV requirements.Contact Person: Louis Scott, Director of Financial AidTelephone: 404-413-2137 Fax: 404-413-2102 E-mail: lscott01@gsu.eduGEORGIA STATE UNIVERSITY RESEARCH FOUNDATIONFinding Control Number: FA-5092-12-01SPECIAL TESTS AND PROVISIONSRequired Reports Not Filed or Not Submitted on TimeWe concur with the above finding. In order to correct the finding, beginning with the 2012-2013 academic year, each AfterSchool coordinator that is resident at the individual school being served will, at the time that the DHS After School CareProgram Eligibility form is submitted by the participant, review the form and verify that income eligibility to qualify for theprogram has been met. The After School coordinator will then sign and date the Eligibility form attesting that eachparticipant has met the income eligibility requirement. In addition, once each semester, the university Financial ComplianceOfficer will be provided a roster of participants in the program by the program Associate Executive Director and will make asample selection of participants from the roster and request the Eligibility form and other documentation needed to confirmthat selected participants meet the income eligibility for the program.Contact Person: Michael Mathisen, Associate Director, Research Financial ServicesTelephone: 404-413-3523 E-mail: mmathisen@gsu.edu335