Single Audit Report Fiscal Year Ended June 30, 2012 - State ...

More documents

Recommendations

Info

State of GeorgiaFederal Awards Findings and Questioned CostsFor the Fiscal Year Ended June 30, 2012Criteria:Questioned Cost:Information:Cause:Effect:Recommendation:Provisions included 34 CFR 668 provide general provisions for administering Student FinancialAssistance (SFA) programs.Questioned costs of $9,174.04 were identified for refunds not calculated for "unofficial" withdrawals,which when projected over the entire population, resulted in a projected misstatement of $86,815.80.The College failed to perform refund calculations for students who unofficially withdrew inaccordance with the College's grading policy. Based on the grading policy, a student with allWithdrawn/Fail (WF) or Incomplete (IC) grades denotes an unofficial withdrawal. For the year underreview, the Bursar's office did not calculate a refund for students with all WF and/or IC grades.These conditions occurred because the College did not follow its established procedures for unofficialwithdrawals.The College has not properly calculated a refund for students who unofficially withdrew. UnearnedTitle IV funds are not being returned as required.The College should establish appropriate controls to ensure that the procedures in place are utilizedand properly applied to determine whether a SFA recipient who began attendance during a semestercompleted the academic period or unofficially withdrew. The College should also contact the U. S.Department of Education regarding the resolution of this finding.WEST GEORGIA TECHNICAL COLLEGEFinding Control Number: FA-826-12-01REPORTINGFailure to Award Federal Funds in a Timely Manner or Report Non-use of FundingU. S. Department of EducationStudent Financial Aid Cluster ProgramCondition:Criteria:Information:Cause:Effect:The Technical College failed to award its fiscal year allocation of Federal Supplemental EducationOpportunity Grant (FSEOG) funds in a timely manner, or report to the U. S. Department of Educationthat funds were not expended.Provisions included in 34 CFR 673.4(d)(3) provide the requirements of the reallocation of unusedFSEOG funds. The U. S. Department of Education requires awardees to report unexpended funds.Upon review of the fiscal year allocations of FSEOG funds, it was noted that $217,431.00 wasallocated to the Technical College to be awarded to students during fiscal year 2012. In addition,under the guidelines for Campus-Based Funds, the Technical College had $41,834.78 in unusedFederal Work Study funds that could have been transferred into FSEOG and awarded to students. Atotal of $259,265.78 in available Federal funds remained unawarded at the end of the fiscal year. InJune 2012 the U. S. Department of Education released a "Dear Colleague" letter requiring awardees toreport any unexpended funds. The Technical College failed to meet this reporting requirement. Thisfailure to report also resulted in the Technical College facing an underuse penalty which will result inthe loss of the fiscal year 2013 allocation of $217,431.00.The Technical College has not adequately designed controls to ensure that Federal awards are awardedin a timely manner, or that if funds are not awarded they are reported and released to the U. S.Department of Education.The Technical College was not in compliance with Federal regulations concerning the use of FSEOGfunds.124
State of GeorgiaFederal Awards Findings and Questioned CostsFor the Fiscal Year Ended June 30, 2012Recommendation:The Technical College should establish procedures to ensure that campus-based funds are awardedbased on the allocation, or that if unused, the unexpended funds are reported to the U. S. Department ofEducation.Finding Control Number: FA-826-12-02SPECIAL TESTS AND PROVISIONSFailure to Properly Comply with the Verification ProcessU. S. Department of EducationStudent Financial Aid Cluster ProgramCondition:Criteria:Questioned Cost:Information:Cause:Effect:Recommendation:The Student Financial Assistance Office failed to meet student verification and documentationrequirements.Provisions included in 34 CFR 668 provide the compliance requirements for the verification processthat the Technical College should follow for students who receive financial aid and identifies theacceptable documentation. The OMB Circular A-133 Compliance Supplement requiresimplementation of internal controls over Federal awards.Questioned costs of $3,701.00 were identified in the sample of student verification, which whenprojected over the entire population, resulted in a projected misstatement of $642,728.98.Our sample of 25 students selected for verification revealed one student verification for which sampledocumentation was not maintained by the Technical College.The Student Financial Aid Office did not adequately follow the Federal requirements for verification,and internal controls are not in place to prevent or detect noncompliance.Without properly verifying the information in the selected student files, the Technical College placesitself in a position to award students incorrectly.The Student Financial Aid Office must ensure that verification and documentation requirements aremet, and internal controls are designed as required by OMB Circular A-133.Finding Control Number: FA-826-12-03SPECIAL TESTS AND PROVISIONSDeficiencies Over the Title IV Refunds ProcessU. S. Department of EducationStudent Financial Aid Cluster ProgramCondition:Criteria:Information:The Student Financial Assistance Office (SFA) failed to properly perform the refund process andensure that unearned Title IV funds were returned in a timely manner.Provisions included in the 34 CFR 668 provide general provisions for administering Student FinancialAssistance programs. 34 CFR 668.22(j)(1) states that "An institution must return the amount of TitleIV funds...as soon as possible but no later than 45 days after the date of the institution's determinationthat the student withdrew."Two students were identified in a sample of 25 students that withdrew from the Technical College thatreceived Federal awards during the year whose refunds were not processed properly. Our examinationrevealed the following deficiencies:1. One student withdrew September 8, 2011, and the refund calculation was not completed until June13, 2012. This student's refund was calculated correctly as $332.35; however, the refund was notprocessed in a timely manner.125
Page 1:
Single Audit ReportFiscal Year Ende
Page 11:
Report on Internal Control Over Fin
Page 14 and 15:
Foundation, Incorporated, Georgia T
Page 16 and 17:
Firefighters’ Pension Fund, Georg
Page 19 and 20:
Greg S. GriffinSTATE AUDITOR(404) 6
Page 21 and 22:
In our opinion, based on our audit
Page 23 and 24:
Activities Allowed or UnallowedFA-4
Page 25:
Findings and Questioned Costs
Page 29 and 30:
State of GeorgiaSummary of Auditor
Page 31:
Financial Statement Findings
Page 34 and 35:
State of GeorgiaFinancial Statement
Page 36 and 37:
Page 38 and 39:
Page 40 and 41:
Page 42 and 43:
Page 44 and 45:
Page 46 and 47:
Page 48 and 49:
Page 50 and 51:
Page 52 and 53:
Page 54 and 55:
Page 56 and 57:
Page 58 and 59:
Page 60 and 61:
Page 62 and 63:
Page 64 and 65:
Page 69 and 70:
Page 71 and 72:
Page 73 and 74:
Page 75 and 76:
Page 77 and 78:
Page 79 and 80:
Page 81 and 82: State of GeorgiaFinancial Statement
Page 87: State of GeorgiaFinancial Statement
Page 91 and 92: State of GeorgiaFederal Awards Find
Page 137: Expenditures of Federal Awards
Page 141 and 142: State of GeorgiaSchedule of Expendi
Page 183 and 184:
State of GeorgiaSchedule of Expendi
Page 185 and 186:
Page 187 and 188:
Page 189 and 190:
Page 191 and 192:
Page 193 and 194:
Page 195 and 196:
Page 197 and 198:
Page 199 and 200:
Page 201 and 202:
Page 203 and 204:
Page 205 and 206:
Page 207 and 208:
Page 209 and 210:
Page 211 and 212:
Page 213 and 214:
Page 215 and 216:
Page 217 and 218:
Page 219 and 220:
Page 221 and 222:
Page 223 and 224:
Page 225 and 226:
Page 227 and 228:
Page 229 and 230:
Page 231 and 232:
Page 233 and 234:
Page 235 and 236:
Page 237 and 238:
Page 239 and 240:
Page 241 and 242:
Page 243 and 244:
Page 245 and 246:
Page 247 and 248:
Page 249:
Page 253 and 254:
State of GeorgiaNotes to the Schedu
Page 255 and 256:
Page 257:
Page 261 and 262:
State of GeorgiaSchedule of Cluster
Page 263 and 264:
Page 265 and 266:
Page 267 and 268:
Page 269 and 270:
Page 271 and 272:
Page 273:
Page 277:
Summary Schedule of Prior YearFindi
Page 280 and 281:
State of GeorgiaSummary Schedule of
Page 282 and 283:
Page 284 and 285:
Page 287 and 288:
State of GeorgiaSchedule of Prior Y
Page 289 and 290:
Page 291 and 292:
Page 293 and 294:
Page 295 and 296:
Page 297 and 298:
Page 299 and 300:
Page 301:
Corrective Action Responses toCurre
Page 305 and 306:
State of GeorgiaAuditee’s Correct
Page 307 and 308:
Page 309 and 310:
Page 311 and 312:
Page 313 and 314:
Page 315 and 316:
Page 317 and 318:
Page 319 and 320:
Page 321 and 322:
Page 323 and 324:
Page 325 and 326:
Page 327 and 328:
Page 329 and 330:
Page 331 and 332:
Page 333 and 334:
Page 335 and 336:
Page 337 and 338:
Page 339 and 340:
Page 341 and 342:
Page 343 and 344:
Page 345 and 346:
Page 347 and 348:
Page 349 and 350:
Page 351 and 352:
Page 353:
Page 357 and 358:
State of GeorgiaListing of Organiza
Page 359 and 360:
Page 361:
show all

Single Audit Report Fiscal Year Ended June 30, 2012 - State ...

Create successful ePaper yourself

Delete template?

Save as template?