GC Catalog 2011 2012 - Gaston College

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Student InformationPolicies & Proceduresetc. These studies must be conducted ina way that will not permit the personalidentification of students and their familiesby persons other that the authorizedrepresentative of such organizations andthe information must be destroyed whenthe studies have concluded.• Military recruiters requesting recruitmentinformation in accordance with the UnitedStates Code Title 10 and other pertinentlaws.• To institutions, authorities, and/or agenciesin accordance with federal, state,and local laws, policies, and procedures.Individuals or agencies not outlinedabove may obtain student record informationonly with written authorization fromthe student. The authorization for releaseof information must include:1. date of request2. student's social security number3. student's signature4. specific contact name or agency5. summary of information which maybe releasedRelease of TranscriptsIn accordance with the Family Educational Rightsand Privacy Act (FERPA)of 1974, transcripts willonly be released or sent upon the written request ofthe student. Official and student copies of GastonCollege transcripts should be requested in writingto the Records and Registration Office. Transcriptswill not be released unless all tuition, fees, and otherobligations due the college have been satisfied. Itis against Gaston College policy to fax transcripts.There is a $5 charge for official transcripts, althoughthis is subject to change at the discretion of thecollege. Official transcripts may be ordered and studenttranscripts may be obtained in person or onlineat www.gaston.edu under Quick Links.Gaston College does not issue transcripts of othercolleges and universities or high school transcripts.Any student needing a transcript from a college orhigh school in which they previously attended, mustcontact that institution directly.Change of AddressStudents are required to keep an updated addresson file with the Records and Registration Office whilethey are enrolled at Gaston College. A request for achange of address should be submitted in writing tothe Records and Registration Office. Change of Addressforms are available in the Records and RegistrationOffice and on the Gaston College web sitewww.gaston.edu under Student Resources.STUDENT CLASSIFICATIONDay: A student who is enrolled for a majority ofcourse work scheduled before 4:30 p.m.Evening: A student who is enrolled for a majority ofcourse work scheduled after 4:30 p.m.Full Time: A student who is enrolled for twelve ormore semester hours.Part Time: A student who is enrolled for fewer thantwelve semester hours.Full-time and Part-time Status: A student mustbe registered for at least 12 semester hours tobe considered a full-time student. Although thenormal course load for a full-time student is 16semester hours, a counselor or advisor may recommenda heavier or lighter course load dependingon the student’s ability and/or the student’sprevious academic performance.CHANGE OF MAJOR/PROGRAMStudents may change their designated program bymeeting with an advisor and completing and submittinga Change of Major form to the Office of Admissions.These forms are available in the CounselingCenter. Once the Change of Major Form has beenprocessed, a new advisor will be assigned. Studentsshould meet with their new advisor to review theirprevious course work and obtain information aboutprogram requirements for their new major. Studentswho receive any type of financial aid should consultwith the Office of Financial Aid before changing theirmajor.REGISTRATION PROCESS FORCURRICULUM COURSESHow To RegisterStudents are responsible for registering eachsemester during the designated registration periods.Before a new student can register for courses, he/she must have an application on file in the Office ofAdmissions and have completed new student orientation.Prior to the start of the semester, registrationis held for all students - current, new, and returning.Students are encouraged to register during earlyregistration. After registration, students are noteligible to register or add classes until the next designatedregistration period. The actual dates for allregistration periods are published in the Scheduleof Credit Classes and Gaston College Calendar.Students can add or drop classes during the publishedregistration periods by obtaining the proper form fromthe Records and Registration Office, or through Web-Advisor.WebAdvisorWebAdvisor is a web interface that allows you accessto your personal student profile that is part of yourofficial records at Gaston College. This information is30
Student InformationPolicies & Procedurescontained on the college’s administrative database.If you are enrolled at the Dallas, Lincoln or Kimbrellcampus locations, your student records will be availableonline.With WebAdvisor you can:• Make a payment• View your account summary• View your class schedule• View current and past grades• Obtain an unofficial transcript• Request an Official Transcript• View your student profile• Add a class• Drop a class• Change your password• Change your address• View your financial aid statusTo access WebAdvisor, go to the college website,www.gaston.edu. If you have questions or problems,please contact the Student Registration andRecords Office at 704.922.6232, 704.922.6234 or704.922.6539.Registration is a three-step process.1. Students may wish to meet with an advisor orcounselor to select courses.2. Students will register using WebAdvisor,telephone registration, or in person.3. Students will pay their registration fees by thedeadline listed on the Gaston College websiteat www. gaston.edu, (dates are also listed onthe Academic Calendar in this catalog).Students are not officially registered until all feeshave been paid or deferred payment is granted bythe Business Office.A student will not receive credit for any course inwhich registration has not been completed. Studentsattending a class for which they are notofficially registered will not receive a grade or credithours for the course.The privilege of registering may be withheld by thecollege for the following reasons: unpaid fees, overduelibrary materials, or incomplete admission records.Students are highly encouraged to obtain a printedschedule reflecting their course registration onlineusing WebAdvisor or through the Records and RegistrationOffice.Students who wish to register for courses throughthe Economic and Workforce Development/Continuing Education division must contact theappropriate person at 704.922.6251. Economicand Workforce Development/ContinuingEducation is located on the second floor of theDalpiaz Student Success Center on the DallasCampus. Although no admission application isrequired, most community education coursesrequire a reservation form with payment in advance.Auditing ProcessStudents who audit a class receive no credit. Whenauditing a class, students are encouraged to attendclass, participate in class discussions, and take exams.Students who wish to audit a course must beproperly registered for the course. Fees for auditinga course are the same as for credit students. Performancein an audited course will not affect the student’sgrade point average. Students must completean Audit Form, obtain the signature of the instructorand submit it to the Records and Registration Office.Audit status may be declared by the end of the drop/add period in any semester. Once declared, auditstatus cannot be reversed. The published deadlinedates to audit a class for any given semester areavailable in the Gaston College calendar. A grade of‘AU’ will appear on student transcript.Withdrawal ProcessAlthough instructors have the option of withdrawinga student from his/her class, if the student fails tomaintain the attendance or participation requirementsestablished by the instructor, it is the student’sresponsibility to withdraw from a course inwhich he/she does not wish to continue. Withdrawalfrom a course for academic reasons must be initiatedby the student prior to the 70% point of the class.The published deadline dates to withdraw from acourse for any given semester are available in theGaston College Academic Calendar.The student must complete an official withdrawalform available from the Records and RegistrationOffice and indicate the last day of attendance onthe form. An instructor’s signature is not requiredto withdraw from a class. The Records and RegistrationOffice must receive the withdrawal form by thepublished deadline date. A withdrawal letter gradeof “WA” is assigned to a student who has attendedat least one class session before the withdrawal isprocessed. A withdrawal letter grade of “NS” is assignedto a student who has never attended a classsession. Although the “WA” and “NS” grade appearon the student’s academic transcript, these are notconsidered as hours attempted and will not affectthe student’s cumulative grade point average. Afterthe eleventh week, a course withdrawal requires theapproval of both the instructor and division dean.Students must provide written documentation formedical and administrative withdrawals.31
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Page 4 and 5: Student InformationTable of Content
Page 6 and 7: Student InformationMission Statemen
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Degrees, Diplomas & CertificatesA.A
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Course DescriptionsKEY TO COURSE DE
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IndexIndex- C -Career Scholarships
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IndexIndexIndustrial Systems Techno
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MapsDallas (Main) Campus, Dallas, N
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MapsKimbrell Campus & Textile Techn
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GC Catalog 2011 2012 - Gaston College

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