Annual Report 2011 - Sydney Opera House

106GOVERNMENT REPORTINGSydney Opera House theatres, halls,reception rooms, foyers and surroundingareas are hired out to performing artscompanies and other organisations fora wide range of purposes, includingperformances, exhibitions, conventions,seminars, lectures and receptions.In addition, the Trust undertakes anumber of entrepreneurial activitiesto complement the conventional rangeof attractions presented by residentcompanies and other entrepreneurs.The Sydney Opera House Trust has10 members. Trustees are appointed bythe Governor on the nomination of theMinister for the Arts and their threeyear terms are timed to start on alternateyears. If otherwise qualified, Trustees areeligible for reappointment and may serveno more than three consecutive terms.The Chief Executive of the Sydney OperaHouse Trust is the General Manager, whois supported by a team of five Directors.More information about the structureand functions of Sydney Opera Housecan be found on page 58 or websitesydneyoperahouse.com.Public participation in policy formulationThe Trustees represent the public inthe management and functioning of theSydney Opera House.Documents made available to the publicSydney Opera House is proactive aboutreleasing information to the public andhas a wide variety of information anddocuments available on the websitesydneyoperahouse.com or by contactingthe Government Relations Department.Documents available free of charge include:- Corporate Vision and Goals- Artistic Vision- Sydney Opera House Annual Report- Utzon Design Principles- Conservation Management Plan- The Management Plan for the SydneyOpera House- Sydney Opera House World HeritageNomination- Environmental Sustainability Plan- Reconciliation Action Plan- Access Strategic Plan 2009/12- Sydney Opera House Access Guide- Sydney Opera House Theatre AccessBrochure- Sydney Opera House Policies> Artworks Management> Charitable Assistance> Charitable Collections> Child Protection> Code of Conduct> Commitment to Our Customers> Credit Control and DebtorManagement> Customer Feedback> Environmental Sustainability> Gifts and Benefits> Giving Corporate Donations> Illumination of the Sails> Lost Property> Movement of Vehicles on Site> OH&S Policy Statement> OH&S Risk Management> People with Disabilitiesand Older People> Permission to Film atSydney Opera House> Privacy> Procurement> Protected Disclosures Reporting> Smoking, Alcohol and Other Drugs> Sponsorship.To comply with the new GIPA legislationSydney Opera House added additionalinformation to the website this year,including:- information on how members of thepublic can access information onSydney Opera House;- information tabled in Parliament aboutand on behalf of the agency;- a Disclosure Log of information thathas been released under GIPA; and- a Register of Government Contracts(includes leases and grants over$150,000).Sydney Opera House also holdsinformation on files and in computersystems covering the following functions:- Events management and production- Box Office- Tourism- Customer feedback- Occupational Health and Safety- Security- Philanthropy and corporate partnerships- Trust- Industry liaison- Property management and conservation.There are also administrativerecords concerned with the day-todaymanagement of Sydney OperaHouse. These cover matters such asasset management, purchasing, travel,personnel management, financialmanagement, information technology andtelecommunications, legal matters andplanning documents.Information access requestsIf you would like access to any of thedocuments, apart from the free of chargedocuments, you will need to make arequest under GIPA for access.Requests for access to documents heldby the Trust must be made by writtenapplication accompanied by a fee of $30and addressed to:Right to Information OfficerSydney Opera HouseGPO Box 4274Sydney NSW 2001Enquiries may be directed to the Right toInformation Officer between the hours of10am and 4pm, Monday to Friday. Contactdetails are listed below.Telephone: (02) 9250 7488Fax: (02) 9250 7844Email: GIPA@sydneyoperahouse.comHERITAGE MANAGEMENTThe cultural and architecturalsignificance of Sydney Opera House isrecognised with its inclusion on theWorld Heritage List, National HeritageList, and State Heritage Register. Asrequired every six years, a periodicreport was prepared on Sydney OperaHouse’s heritage management activitiesfor inclusion in a national report onAustralia’s World Heritage properties.The national report will be tabled at theUNESCO World Heritage Committeemeeting in June 2012. Sydney OperaHouse has performed well in the criticalareas of maintaining the authenticity andintegrity of the World Heritage values.Work has continued throughout theyear on development of the ConservationManagement Plan 4th Edition, theprincipal guide and policy document forheritage and conservation management.This will be published once all statutoryrequirements have been fulfilled (p.48).The Conservation Council is a Trustadvisory committee and provides