JMC State_USAID Consolidation Roadmap - ICASS

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LegendPost Management MilestonesPost ICASS working GroupMilestones4.4 Configuration of Transition TableThe top of each table contains a synopsis of the service, taken from the ICASS handbook (6FAH-5). The columns consist of service components; issues (potential obstacles); milestones(suggested taskings); and outcomes (anticipated results). Working groups should develop theirown transition tables using the following ones as models, taking care to clear any additionalmilestones and outcomes with the management leads of both State and USAID. The milestonesmay then be configured into a timeline such as in the above example, to be used not only forlocal target-setting, but as a communication tool for others at post and for sharing with interestedWashington offices.Consolidation Roadmap - 11 - www.jmc.gov
4.4.1 Illustrative Warehouse Management TableServiceWarehouseManagementService NameDescriptionWarehouse Management (nonexpendable supplies)Operation of warehouses, including accountability and order processing. Generally includesrequisitioning, inventory control, warehousing, delivery of furniture and equipment, anddisposal. This service includes office/residential furniture, equipment and appliances orother nonexpendable items but does not include office supplies, spare parts or otherexpendable items.Service Components Issues Milestones OutcomesBusiness Policy• State/ICASS and USAID service standardsand requirements may differ• Convert to new uniform service standards that satisfyboth State and USAID requirements• Review updated standards with other ICASScustomers at Post• Implement uniform standards.• Uniform service standards: 07 State 028296Financial Management• Cost of converting USAID records to NEPAor ILMS.• Residential furniture/equipment may not bepooled yet.• Trust fund property may require separateaccounting.• Equipment and vehicle assets may exceedrequirements for single warehouse.• Identify and request funding• Convert non-pooled furniture/equipment to pooled.• Review limitations on trust fund property includingtransfer, ownership, and title• Transfer, sell or otherwise dispose of excess vehicles,forklifts, shelving and other warehouse equipment.• Conversion of records during next annualinventory• Pooled furniture and equipment• Proper accountability of trust fund assets• Disposal proceeds remitted promptly to fundingagency.• Refer to “ICASS Shared Services AssetTransfer, Ownership, Title and Use Policy” --06 State 71874Human Resources• Staffing levels may exceed requirementsfor consolidated warehouse operation.• Different position requirements betweenState and USAID may result in different jobclassifications for consolidated staff• Warehouse staff may be unfamiliar withother organizations’ warehousing policies,systems, and processes• Determine staffing requirements of consolidatedwarehousing service, produce new org. chart• Document position requirements for each position atconsolidated warehouse, CAJE new positions• Examine whether consolidated section can berightsized by attrition or early retirement, offer buy-outsusing end-of-year funds• Invoke existing RIF plan, with fair notice to all thosewho may be affected and transparent application toemployees of both agencies -- see 06 State 193073• New staffing pattern and org chart• Fully-qualified staff in each new position• Refer to “Guidance on JOASP: LES” 06 State193073Consolidation Roadmap – Service Transition Tables - 12 - www.jmc.gov
Page 1 and 2: State/USAID Consolidation RoadmapTi
Page 3 and 4: Table of ContentsExecutive Summary:
Page 5 and 6: Step-by-Step Consolidation Road Map
Page 7 and 8: The JOASP currently includes the fo
Page 9 and 10: Experience has shown that leadershi
Page 11: maintenance section was divided int
Page 17 and 18: ServiceWarehouseManagementService N
Page 21 and 22: ServiceMotor PoolService NameDescri
Page 24 and 25: 4.4.7 Illustrative Reproduction Ser
Page 26 and 27: 4.4.9 Illustrative Administrative P
Page 28 and 29: ServiceFSN PayrollService NameDescr
Page 30 and 31: 4.6 Illustrative Human Resources (H
Page 32: 4.6.2 Illustrative At Post Language
Page 35 and 36: answer questions and guide individu
Page 37 and 38: Appendix C: Section-specific Implem
Page 39 and 40: Post ICASS Council Approval________
Page 41 and 42: Right-Sizing per REFTELS 00009205 a
Page 43 and 44: PROPERTIES TO BE MAINTAINED• 24 G
Page 45 and 46: Consolidated Residential Maintenanc
Page 47 and 48: Expeditor services.The consolidated
Page 49 and 50: Time Frame14 days to get an interim
Page 51 and 52: Two transfer forms duly signed by t

JMC State_USAID Consolidation Roadmap - ICASS

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