JMC State_USAID Consolidation Roadmap - ICASS

4.4.7 Illustrative Reproduction Services TableServiceReproductionService NameDescriptionReproduction Services – not consolidated in Tier III PostsThis service applies in those posts that provide printing and reproduction services through a central facility to ICASScustomer agencies. (Each post must establish its own set of standards in accordance with its capabilities or postcircumstances.) This service may include print documents, business cards, official invitations, flyers, posters, etc.Service Components Issues Milestones OutcomesHuman Resources• Combined staffing levels may exceedrequirements of consolidated platform• Different work assignments and duties mayresult in different CAJE levels• Copy center employees transferred fromUSAID may be unfamiliar with ICASSpolicies, systems, and processes; ICASSpersonnel may be unfamiliar with USAIDspecificrequirements• Determine staffing requirements of consolidatedservices, produce new org. chart• Document position requirements for each position inconsolidated office, re-CAJE positions as needed• Determine whether consolidated section can be rightsizedby attrition or early retirement incentives; offerbuy-outs using end-of-year funds• If necessary, invoke existing RIF plan, with fair noticeto those affected and transparent application toemployees of both agencies -- see 06 State 193073• Train consolidated staff in revised new policies,systems, processes• Updated staffing plan and org. chart• Updated Training Module• Humane treatment of redundant employees,with RIF plan used only as a last resort• Open transition process, with robust rumorcontrol and minimal impact on morale ofexisting employeesAdministration• State and/or USAID may have existingcontracts or blanket purchase agreementswith local printing firms• Consolidate printing/copying contracts and personnel• Contracts reconciled and combinedConsolidation Roadmap – Service Transition Tables - 21 - www.jmc.gov