JMC State_USAID Consolidation Roadmap - ICASS

Appendix C: Section-specific Implementation Plans(The following documents are sample implementation plans drafted by a Tier One posts. Please refer tothe JMC website for additional samples or write JMCDirectorate@state.gov for more information.)Plan for the Consolidation ofAgreed-upon Administrative Servicesbetween State/ICASS and USAIDBACKGROUNDIn 2004, the Office of Overseas Buildings Operations moved up construction of a New EmbassyCompound (NEC) in __________from 2008 to 2004. The primary motivation for advancing theproject was that present facilities were not able to protect USG employees from the increasingthreats of violence in downtown. None of the present facilities meet current security guidelines,especially setback requirements.The project will bring all agencies, including USAID, into one building. For the first time alarge USAID mission, with 144 employees will be housed in a chancery and not a separatefacility on the compound. At present, USAID maintains a full service administrative supportunit and subscribes only to the most basic of ICASS services.Post Management in coordination with the Office of Rightsizing and the State-AID JointManagement Council have been asked to adopt and operate a Joint Management Platform thatwill streamline administrative operations under one ICASS invoice, jointly managed by Stateand USAID personnel working side by side; by October 2007.On November 9, 2006 the Ambassador approved the formal establishment of a ConsolidationWorking Group to develop the detailed plans to implement the Joint Management Platform forby October 2007.DEVELOPING THE PLANThe Management Office and the USAID EXO have, over the past three years, worked towardspromoting cooperation between STATE and USAID and improving management effectiveness,while reducing costs, through the elimination of duplication and the combining of administrativefunctions.The goal as described in the original guidance was to establish a plan that would meet the needsof all customers while preserving the independent ability of each agency to function effectively –the Shared Services approach. A plan utilizing this approach was developed and signed by allICASS agencies at post on May 23, 2006.While this initial guidance to posts recommended that either State or AID provide individualmanagement services within the context of a Shared Services model, (also known as AlternateService Provider - ASP), the recently completed Strategic Vision (State 120279) adopted adifferent approach called the Joint Management Platform. Posts such as ____ that had developedmerger plans based on the Shared Services Model were asked to discontinue moving in thatConsolidation Roadmap C-1 www.jmc.gov