JMC State_USAID Consolidation Roadmap - ICASS

Time Frame14 days to get an interim driver’s license, and another 90 working days to get the permanent driver’s license.VAT EXEMPTIONS - OFFICIAL / PERSONALDocuments requiredA. Pro forma Invoice(s) showing the followinga.) The name of the vendor and purchaser clearly.b.) The vendor’s PIN & VAT numbers.c.) The amount of VAT charged. Statements like “16% VAT inclusive” are not allowed.Time Frame90 working days for approval of waiversEXPORTS - HHE/UAB14 days advanced booking for pre-pack survey required ahead of the packingDocuments RequiredTravel authorizationShipments’ destination address (including telephone number and email addresses)Time FrameShipments’ should be shipped out 7 days from pack-out date subject to availability of flights.EXPORTS – POVsDocuments RequiredTravel authorizationOriginal logbook/Certificate of ownershipPOVs’ destination address (including telephone number and email addresses)Pin CopyPassport copyTime FrameShipments should be shipped out 21 days from pack-out.Performance standardsNeed to update the handbook and SOPs especially all that touch on GOKDIFFERENCES/OBSTACLES• Need to train USAID staff on military shipments• Funding issues• Need to review use of BPA/Contract for the Freight forwarders and packers• Need to develop an IT based tracking system• Cross training on handling of diplomatic courier• Performance standards and customer service levels be agreed on• Cross training for all to enable clear understanding of the logistics function in an all round basisITEMS TO BE COMPLETEDSpace Development either at State or USAID buildingContinue to establish new Standard Operating Procedures (SOPs)/Performance StandardsWeb PASS – Official shipments trackingWeb Gram – tracking personal effects shipmentsConsolidation Roadmap C-4 www.jmc.gov