JMC State_USAID Consolidation Roadmap - ICASS

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Executive Summary:In 2006 the Department of State (“State”) and United States Agency for InternationalDevelopment (“USAID”) developed a strategy for consolidating under International CooperativeAdministrative Support Services (ICASS) agreed-upon, duplicative administrative supportservices in co-located overseas missions. The overarching goal of this initiative was toeliminate duplication and non-essential USG presence overseas, and to improve the efficiencyand effectiveness of our management operations. This section will review and discuss thatvision and assess the last two years of the Joint Management Council’s (JMC) efforts to achievethis long term strategic vision.Posts where the two agencies were to be co-located in the same building or compound by the endof FY07 were designated “Tier One” and asked to consolidate in fifteen selected service areas byOctober 1, 2007. Those expecting to move into new embassy compounds (NECs) during FYs08, 09 and 10 were designated “Tier Two” and asked to consolidate the agreed-upon services bythe end of the fiscal year in which they moved to the NEC. Those who were to be co-located inFY11 and beyond were designated “Tier Three” and asked to consolidate the agreed-uponservices when possible, with no firm time frame given. Tier Three posts were later assigned aconsolidation target date of October 1, 2010 and the list of designated services was shortenedfrom fifteen to thirteen.Based in part upon the Tier One and Two experiences, this roadmap is meant to provide arecommended process for remaining Tiers Two and Three to consolidate the designated services.The roadmap outlines the services to be consolidated under ICASS and the collection oforganizational elements -- functions, policies, systems, and processes -- that should beconsidered as State and USAID consolidate administrative support operations at a given post.Here is a brief description of the sections that follow:Consolidated PlatformThis section provides an overview of the administrative support services selected forconsolidation into ICASS [Joint Overseas Administrative Support Platforms (JOASP)] and itsrelationship to the overall management platform at post, which includes all support functionsprovided by both organizations at post and by regional and U.S.-based service centers. Thesection includes a list of the services to be consolidated and a consolidation timeline for planningand implementation. Also identified are the key long-term issues that may need to be resolved.Guide to ConsolidationThis section covers process management, both in Washington and at post. Key elements of theconsolidation process are identified as strategy, governance, and communication. Issues andrecommendations are drawn from existing policies, documented best practices and lessonslearned from Tier One posts.Consolidation Roadmap - 1 - www.jmc.gov
Step-by-Step Consolidation Road MapThis section provides posts detailed instructions to follow for preparing and implementingconsolidation at posts. Important factors to success are introduced, including interagencycooperation, communication, local staff empowerment, and best practices from other posts.Consolidation Tools including Transition TablesThe tables cover each of the targeted services and provide a standard set of milestones. Thetables are grouped into four general areas: General Services, Procurement, Human Resources andFinancial Management. Each group can be removed and distributed separately for use as areference tool.Additional reference materials are in the appendixes of this document:• General consolidation issues;• Managing the process in Washington and at post; and• Section-specific implementation, a sample plan.Numerous other references and guidance documents are posted on the JMC's web page:http://www.jmc.gov/.Consolidation Roadmap - 2 - www.jmc.gov
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Page 17 and 18: ServiceWarehouseManagementService N
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Page 24 and 25: 4.4.7 Illustrative Reproduction Ser
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Page 28 and 29: ServiceFSN PayrollService NameDescr
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Page 43 and 44: PROPERTIES TO BE MAINTAINED• 24 G
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Page 47 and 48: Expeditor services.The consolidated
Page 49 and 50: Time Frame14 days to get an interim
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JMC State_USAID Consolidation Roadmap - ICASS

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