JMC State_USAID Consolidation Roadmap - ICASS

ServiceLocally Employed StaffService NameDescriptionLocally Employed Staff (LE Staff) (includes: FSN Initiatives, FSN Recruitment, Eligible Family Member (EFM) Program)LE Staff recruitment, FSN initiatives, EFM programs, and post language instruction. With respect to recruitment of LE Staff, post shouldnote that USAID is not a signatory to HR/OE’s LE staff Recruitment Policy. Nonetheless, we have agreed that where USAID and State areco-located, ICASS HR sections will still advertise all USAID vacancies, receive applications, forward applications to the hiring office,arrange interviews, and seek medical and security clearances for candidates selected by the hiring office. Once USAID LES are hired,they will participate in the local compensation plan, health care, and retirement plans. However, as USAID FSNs are hired under the PSCemployment mechanism which is unique to USAID, management of USAID FSNs will continue to be provided by USAID. USAID willcontinue to perform the actual personal services contracting through which its local employees are hired, unless in the future USAIDdecided to adopt the PSA hiring mechanism used by other agencies at post, including State. USAID will continue to maintain its own hiringand classification authority. See State 00088872 for more information.Service Components Issues Milestones OutcomesHuman Resources• Combined staffing levels mayexceed requirements ofconsolidated platform• Determine staffing requirements of consolidated services, produce new org. chart • Updated staffing plan and org.chartInformation Technology• Different work assignments/dutiesmay result in different CAJE levels• Employees transferred from USAIDmay be unfamiliar with ICASSpolicies, systems, and processes;and vice versa• Disparate personnel data due toseparate record-keeping by Stateand USAID on web.PASS• Document position requirements for each position in consolidated office, re-CAJEpositions as needed• Determine whether consolidated section can be right-sized by attrition or earlyretirement incentives; offer buy-outs using end-of-year funds• If necessary, invoke existing RIF plan, with fair notice to those affected andtransparent application to employees of both agencies -- see 06 State 193073• Train consolidated staff in revised new policies, systems, processes• Standardize data entry parameters for Post Personnel, coordinate with data entrypersonnel at both agencies• Updated Training Module• Humane treatment of redundantemployees, with RIF plan usedonly as a last resort• Open transition process, withminimal impact on moraleStandardized personnel reportingfor both agenciesConsolidation Roadmap – Service Transition Tables - A-5 - www.jmc.gov