JMC State_USAID Consolidation Roadmap - ICASS

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ServiceFSN PayrollService NameDescriptionFSN PayrollReport and maintain records of time and attendance, pay, benefit, leave, allowances, and tax records; coordinatescheduled periodic payments for LE Staff retirement/insurance plans to the host government; follow up on lost payrollchecks and reconciling payroll problems with the payment center.Service Component Issues Milestones Outcomessystems, processesConsolidation Roadmap – Service Transition Tables - A-2 - www.jmc.gov
4.5.2 Illustrative Class-B CashieringServiceClass-BCashieringService NameDescriptionClass-B Cashiering– not consolidated in Tier III PostsPetty cash advances and reimbursements, accommodation exchange, reverse accommodation exchange, collections and cashpayment vouchers. Processing receipts from the sale of U.S. Government property. (6 FAH-5 H-341.10-5)Service Component Issues Milestones OutcomesBusiness Policy• State US disbursing office (USDO)cashiering policies and systems forCashier services are essentially the same.• Unless the post requests, and the JMC approves, acase-specific exemption, posts should consolidate theircashiering operations as soon as State and USAIDoffices are co-located.• The overall cash advance from the USDO should beexamined in light of the new, larger operation andadjusted accordingly• Consolidated cashiering operations.Financial ManagementHuman Resources• Some USAID posts outsource cashierservices for certain types of disbursementsto local banks, when local bankingregulations allows and when financiallyadvantageous. This should not affectconsolidation and should be allowed tocontinue.• Combined staffing levels may exceedrequirements of consolidated platform• Different work assignments and duties mayresult in different CAJE levels• Employees transferred from USAID maybe unfamiliar with ICASS policies,systems, and processes; ICASS personnelmay be unfamiliar with USAID-specificrequirements• Determine which, if any, USAID cash transactionsshould continue to be outsourced after consolidation.• Since the workload count for this service is number ofstrip codes processed, there is no need for a modifiedworkload count -- only the cashier services USAIDactually uses will be charged under ICASS.• Determine staffing requirements of consolidatedservices, produce new org. chart• Document position requirements for each position inconsolidated office, re-CAJE positions as needed• Determine whether consolidated section can berightsized by attrition or early retirement incentives; offerbuy-outs using end-of-year funds• If necessary, invoke existing RIF plan, with fair notice tothose affected and transparent application to employeesof both agencies -- see 06 State 193073• Train consolidated staff in revised new policies,systems, processes• All cashier transactions performed at theEmbassy, i.e., not eligible for USAID’soutsourcing arrangements at local banks,are performed by the State/ICASS cashier• Refer to 07 STATE 088872, para 5 forfurther guidance.• Updated staffing plan and org. chart• Updated Training Module• Humane treatment of redundant employees,with RIF plan used only as a last resort• Open transition process, with robust rumorcontrol and minimal impact on morale ofexisting employeesConsolidation Roadmap – Service Transition Tables - A-3 - www.jmc.gov
Page 1 and 2: State/USAID Consolidation RoadmapTi
Page 3 and 4: Table of ContentsExecutive Summary:
Page 5 and 6: Step-by-Step Consolidation Road Map
Page 7 and 8: The JOASP currently includes the fo
Page 9 and 10: Experience has shown that leadershi
Page 11: maintenance section was divided int
Page 14 and 15: LegendPost Management MilestonesPos
Page 17 and 18: ServiceWarehouseManagementService N
Page 21 and 22: ServiceMotor PoolService NameDescri
Page 24 and 25: 4.4.7 Illustrative Reproduction Ser
Page 26 and 27: 4.4.9 Illustrative Administrative P
Page 30 and 31: 4.6 Illustrative Human Resources (H
Page 32: 4.6.2 Illustrative At Post Language
Page 35 and 36: answer questions and guide individu
Page 37 and 38: Appendix C: Section-specific Implem
Page 39 and 40: Post ICASS Council Approval________
Page 41 and 42: Right-Sizing per REFTELS 00009205 a
Page 43 and 44: PROPERTIES TO BE MAINTAINED• 24 G
Page 45 and 46: Consolidated Residential Maintenanc
Page 47 and 48: Expeditor services.The consolidated
Page 49 and 50: Time Frame14 days to get an interim
Page 51 and 52: Two transfer forms duly signed by t

JMC State_USAID Consolidation Roadmap - ICASS

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