Error Condition/System Message - USDA MINC

MINC Error Conditions and System Messages
Error Condition/System Message
Monthly Actuals have already been
approved
Monthly Actuals month not valid
Monthly/Quarterly actuals style
3560-7 does not match
corresponding proposed budget
style 1930-7
Description/Corrective Action by Management Agent
A monthly actual budget was submitted but one has already been
approved. This error should not occur unless the management agent uses
vendor software.
Corrective Action:
Validate the effective date and/or selected fiscal year (FY) of the budget.
Verify that the effective date is within the effective and end dates of the FY.
Multiple budgets can be submitted for the same FY but not for the same
effective date. The effective date must be at least one month later than the
approved budget effective date. Correct any errors and resubmit the
transaction. In rare cases, the effective and end dates of the FY may be in
error. If so, contact the telephone number displayed on the MINC
application main toolbar ‘Contact Us’ tab for assistance in determining the
effective and end dates for the FY in the system. Let them know if
changes are required to the FY dates. If the FY dates were corrected,
have them reapply the transaction. If the effective dates are correct on the
budget, rent schedule and FY, management agents must contact their
software vendor for assistance in determining the cause of the error.
When the error is corrected or the vendor has provided a work around,
resubmit the transaction. Until the error is resolved, send the transaction
via the Fill-A-Form option in MINC.
A monthly actual budget was submitted with an invalid date. This error
should not occur unless the management agent uses vendor software.
Corrective Action:
Validate the effective date and resubmit the transaction with corrected
data. If the effective date is correct, management agents must contact
their software vendor for assistance in determining the cause of the error.
When the error is corrected or the vendor has provided a work around,
resubmit the transaction. Until the error is resolved, send the transaction
via the Fill-A-Form option in MINC.
The monthly/quarterly actual budget was submitted on a 3560-7 budget
style but the proposed budget for the FY was submitted on budget style
1930-7. This error should not occur unless the management agent uses
vendor software.
Corrective Action:
Verify the data in the budget and resubmit using the correct budget style.
If the data is correct, management agents must contact their software
vendor for assistance in determining the cause of the error. When the
error is corrected or the vendor has provided a work around, resubmit the
transaction. Until the error is resolved, send the transaction via the Fill-A-
Form option in MINC.
August 2015 34