Error Condition/System Message - USDA MINC

MINC Error Conditions and System Messages
Error Condition/System Message
RA date cannot be same as current
RA effective date
RA date prior to current cert effective
date
RA date prior to current swap
effective date
RA date prior to current transfer
effective date
RA delete not allowed due to
subsequent action
Description/Corrective Action by Management Agent
Cannot remove rental assistance (RA) in a Tenant Subsidy transaction on
the same date it was added. Cannot add RA on the same date it was
removed.
Corrective Action:
Check the 'Review Transactions' option in MINC to determine if an RA
assignment was previously processed for that unit with the same effective
date. Also check for a recertification that also assigned RA on that unit for
that day. If found, and this transaction must be processed, the effective
date of the transaction cannot be before the 1st day of the next month. If
neither is found, contact the telephone number displayed on the MINC
application main toolbar ‘Contact Us’ tab for assistance in modifying the
tenant’s status and have them reapply the transaction. Process changes
in correct date order.
Cannot add or remove RA effective before the last certification effective
date.
Corrective Action:
Verify the effective date. If the effective date is in error, resubmit the
transaction with corrected data. Verify the current certification effective
date on the unit per the project worksheet. If incorrect, contact the
telephone number displayed on the MINC application main toolbar
‘Contact Us’ tab for assistance in modifying the tenant’s status and have
them reapply the transaction. Process changes in correct date order.
Cannot add or remove RA effective before the last swap effective date.
Corrective Action:
Verify the effective date. If the effective date is in error, resubmit the
transaction with corrected data. Verify the current certification effective
date on the unit per the project worksheet. If incorrect, contact the
telephone number displayed on the MINC application main toolbar
‘Contact Us’ tab for assistance in modifying the tenant’s status and have
them reapply the transaction. Process changes in correct date order.
Cannot add or remove RA effective before the last transfer effective date.
Corrective Action:
Verify the effective date. If the effective date is in error, resubmit the
transaction with corrected data. Verify the current certification effective
date on the unit per the project worksheet. If incorrect, contact the
telephone number displayed on the MINC application main toolbar
‘Contact Us’ tab for assistance in modifying the tenant’s status and have
them reapply the transaction. Process changes in correct date order.
A subsequent action has made an RA delete transaction invalid.
Corrective Action:
Verify data in the transaction. If the effective date is in error, resubmit the
transaction with corrected data. If correct, contact the telephone number
displayed on the MINC application main toolbar ‘Contact Us’ tab for
assistance in modifying the tenant’s status and have them reapply the
transaction if appropriate. Process changes in correct date order.
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