Error Condition/System Message - USDA MINC

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MINC Error Conditions and System Messages Error Condition/System Message ERROR: MISSING HOUSEHOLD MEMBER RACE CODE. PLEASE PROVIDE AND RESUBMIT. ERROR: MISSING PROJECT UNIT NUMBER. PLEASE PROVIDE AND RESUBMIT. ERROR: TRANSACTION EFFECTIVE DATE IS MISSING. PLEASE PROVIDE AND RESUBMIT. ERROR: TRANSMIT RECORDS INVALID. PLEASE CONTACT YOUR SOFTWARE VENDOR TO CORRECT. Description/Corrective Action by Management Agent The race code for one or more of the household members is invalid or missing. Corrective Action: Validate the race code for each household member and resubmit the transaction with corrected data. If correct, the management agent must contact their software vendor for assistance in determining the cause of the error. When the vendor has corrected the error or provided a work around, resubmit the transaction. If the transaction was submitted via the Fill-A-Form option in MINC, contact the Centralized Servicing Center (CSC), and provide the date, time, and Fill-a-Form transaction for which you received the error. The transaction submitted has an invalid or missing project unit number. Corrective Action: Validate the project unit number and resubmit the transaction with corrected data. If correct, the management agent must contact their software vendor for assistance in determining the cause of the error. When the vendor has corrected the error or provided a work around, resubmit the transaction. If the transaction was submitted via the Fill-A- Form option in MINC, contact the Centralized Servicing Center (CSC), and provide the date, time, and Fill-a-Form transaction for which you received the error. The transaction effective date is invalid or missing. Corrective Action: Validate the transaction effective date and resubmit the transaction with corrected data. If correct, the management agent must contact their software vendor for assistance in determining the cause of the error. When the vendor has corrected the error or provided a work around, resubmit the transaction. If the transaction was submitted via the Fill-A- Form option in MINC, contact the Centralized Servicing Center (CSC), and provide the date, time, and Fill-a-Form transaction for which you received the error. The transaction submitted contains an error or invalid format. Corrective Action: Contact your software vendor for assistance in determining the cause of the error. When the vendor has corrected the error or provided a work around, resubmit the transaction. If the transaction was submitted via the Fill-A-Form option in MINC, contact the Centralized Servicing Center (CSC), and provide the date, time, and Fill-a-Form transaction for which you received the error. August 2015 8
MINC Error Conditions and System Messages Informational Messages These messages provide important information to servicing office personnel after they have ‘applied’ a transaction in Pending or System Reject status. The message informs servicing office personnel of additional MFIS data that is being created or changed based upon acceptance of the selected transaction. To close the information box, click ‘OK’. If there are questions or if other steps must be taken based upon the information presented, those steps must be accomplished outside the Industry Interface part of MFIS. Error Condition/System Message RA over-allocation will prohibit project worksheet release, contact CSC Tenant certification is late Transaction could cause worksheet adjustment Description/Corrective Action by Management Agent All available project rental assistance (RA) has been given to other tenants. Corrective Action: No action is necessary. The message indicates that the transaction, if accepted, would cause the number of RA units authorized to the project to be exceeded. This transaction must be accepted or rejected by the Centralized Servicing Center (CSC). To determine if the number of RA units authorized has been exceeded, check the number of tenants in the project that are currently receiving RA (Tenant Subsidy code ‘1’), and compare this against the total number of RA units displayed on the Project Worksheet. If CSC rejects the transaction, resubmit the transaction with a non Rental Assistance Tenant Subsidy Code. A certification action effective in a prior month was received, or a certification action effective the first day of the current month was received after the 10 th . When the certification is accepted, it generates late tenant certification charges unless the tenant subsidy code is 2 or 6. Corrective Action: No action is necessary. Late tenant certification charges apply if appropriate when accepted. The transaction must be reviewed because it could cause a monetary adjustment to the project worksheet. Corrective Action: This message informs you that the transaction, if accepted, would cause an adjustment to be posted against the next unreleased project worksheet. Either correct the transaction and resubmit, or wait for the Centralized Servicing Center (CSC) to reject or approve the transaction. 9 August 2015
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Error Condition/System Message - USDA MINC

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