Safe Quarry - Health and Safety Authority

PART 2 SAFETY AND HEALTH MANAGEMENT
15. RECORD KEEPING
(Regulation 18)
18.
(1) The operator shall ensure that -
(a) every report, notification or other record required
to be made under these Regulations
is in an approved, or otherwise appropriate,
form and kept at the quarry or other suitable
place, but when quarrying operations
have permanently ceased at the quarry the
record shall be kept -
(i) at the registered office of the operator, or
(ii) where the operator is an individual, at his or
her place of business for a period of 6 years,
unless the provision concerned imposes a
different period, and
(b) a copy of the written statement of duties of
all persons appointed at the quarry under
these Regulations is kept at the quarry or
other suitable place for at least one year
from the date of termination of the person’s
employment.
(2) Subject to paragraph (1), where under these
Regulations records, reports, or other documents
are required to be made, it is sufficient
compliance with the requirement if the operator
and, where appropriate, other person concerned -
(a) make and maintain the record, report or
other document by electronic means, and
(b) duly authenticate it as soon as is practicable
afterwards.
(3) Without prejudice to section 64 of the Act, any
person having custody of the records required by
the Act or these Regulations shall -
(a) ensure that the records are open to
inspection by an inspector, and
(b) forthwith send to an inspector such extracts
from them or copies of them as the
inspector may from time to time require in
accordance with section 64 of the Act.
The information contained in records required to be
kept by the quarry operator must be kept available
for six years.This provides data from which operators
can identify and monitor trends and make judgements,
for example, about plant maintenance. The
retention of records also enables them to be
examined by Health and Safety Authority Inspectors.
The way in which records are made and stored is left
to the discretion of the operator, but the information
needs to be stored accurately and to be easily
retrievable.Records may be kept electronically (with
suitable back up arrangements) or on paper.
The records may be kept at the quarry or other
suitable place,provided that anyone who has a right
to see them can readily obtain them,for example,by
electronic transmission. Records required include:
Notifications to the Authority required by these
regulations
Daily and periodic inspection records;
Examinations for flammable/explosive
atmospheres;
Appointments of
1. Quarry manager;
2. Manager, supervisors, etc;
3. Explosives supervisors;
4. Shotfirers, storekeepers, etc.
Blasting specifications, including drilling logs,
and any face profile results;
Any misfires including details of remedial
action taken;
The conclusion of geotechnical appraisals, site
investigations and assessments;
Reports of thorough examination of any lifting
gear or lifting appliance;
Reports of thorough examination of any
compressor, air receiver or steam boiler;
Results of vehicle brake tests;
Records of inspection and maintenance of
equipment;
Copies of any relevant certificate or registration
card issued by a recognised bodies for any
person operating equipment or carrying out
operations listed in Schedule 1 to the
Regulations;
Certification of inspection of electrical
installations;
Copies of permit to work documentation.
Other documents are also required which are to be
included in the safety statement such as the
management structure, instructions, rules and safe
operating procedures, shotfiring rules, vehicle rules,
and emergency procedures. These are required to
be available and up to date.
SAFE QUARRY GUIDELINES TO THE SAFETY, HEALTH AND WELFARE AT WORK (QUARRIES) REGULATIONS 2008 25