PURCHASING PROCEDURES - University of Central Lancashire

5: SELECTION OF POTENTIAL SUPPLIERS
In line with good purchasing practice, the University needs constantly to monitor and limit its
established Supplier base in order to minimise administration resource costs and maximise bulk
purchasing power.
Details of existing supply agreements are listed on the Purchasing Office website under the Buyers
Guide. This is constantly updated as contracts are renewed and new contracts are established.
All suppliers must be set up on Agresso before purchases can be made (see section 18) unless the
University Purchasing Card is being used to place the order.
During Quotation or Tender exercises, user Departments may recommend Suppliers to the
Purchasing Office for technical reasons. There is no guarantee that such Suppliers will be successful
or acceptable once the Purchasing Office has undertaken a commercial evaluation. Where strong
technical recommendations prove commercially unsound, the Purchasing Office will liaise with the
User Department to reach an acceptable solution.
The Head of Purchasing will evaluate the level of input for the University necessary to balance the
costs of obtaining further quotations against the likely benefits or value for money issues. The
Head of Purchasing will make recommendations, where necessary, to the Group Executive Director
of Finance.
Purchasing Procedures December 2011