PURCHASING PROCEDURES - University of Central Lancashire

6: INVITATIONS TO TENDER/QUOTE
The University will seek to achieve value for money in all purchases.
Tenders
Any single or cumulative (over any 12 month period) purchase likely to be in excess of £50,000
(excluding VAT) may be subject to the University's formal Tendering Procedure. The Head of
Purchasing will make recommendations to the Group Executive Director of Finance regarding any
necessary Contract Strategy.
A copy of the Tendering Procedure may be obtained from the Purchasing Office website
In order to commence the Tendering process, a standard Tender Request Form should be completed
and forwarded (with Specification etc.) to the Purchasing Office. A copy of the Form may be
obtained from the Purchasing Office.
Quotations
It is recognised that for most purchases of goods or services below £5,000 (excluding VAT), it is
unlikely that the purchaser within the department will require specialist or professional purchasing
input. Quotations for these purchases are still likely to generate savings for the purchaser.
Standard Conditions have been developed (please refer to the website - Terms and conditions)
which will apply to all purchases made by the University, thereby reducing commercial risk in the
procurement process.
Where it is intended to make a purchase from a Supplier not set up on Agresso, the procedure
outlined in Approved Suppliers must be followed before issuing a Purchase Order.
For purchases, which are greater than £5,000 in value (over any 12 month period ) but below the
Tendering threshold, a Purchasing Request Form or email detailing requirements should be created
if the Purchasing Office is to be involved in obtaining quotations. Quotations may be obtained by
departments but must then be forwarded to the Purchasing Office for confirmation / clarification.
A standard request for Quote form is available from the Purchasing Office website to ensure that
suppliers are complying with the University‟s standard terms and conditions. This form must be
used for all quotations regardless of value to ensure suppliers comply with the University‟s standard
terms and conditions.
Purchasing Procedures December 2011