PURCHASING PROCEDURES - University of Central Lancashire
PURCHASING PROCEDURES - University of Central Lancashire
PURCHASING PROCEDURES - University of Central Lancashire
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A.3.<br />
Dealing with the Corporate Card Statement<br />
Responsibility <strong>of</strong> the Cardholder<br />
On receipt <strong>of</strong> the statement, do you have all the VAT invoices?<br />
YES<br />
NO<br />
<br />
Check the details on the statement are the<br />
same as invoice details and the entries<br />
made on Agresso and (Optional)<br />
Corporate Card Transaction Log sheet<br />
<br />
<br />
Contact the supplier<br />
and request a copy<br />
invoice<br />
<br />
Await copy invoice<br />
<br />
Do the entries on Agresso and (optional) Corporate Card<br />
Transaction Log correspond to the statement?<br />
<br />
YES<br />
NO<br />
<br />
<br />
If discrepancy due to dates, carry<br />
forward the outstanding<br />
transactions to the following<br />
month<br />
If credit required, contact<br />
supplier or Purchasing Office<br />
<br />
Are the Corporate Card company statement details correct?<br />
YES<br />
<br />
NO<br />
<br />
<br />
Raise query with Barclaycard<br />
and advise Purchasing Office.<br />
Proceed with next step when<br />
queries resolved<br />
<br />
Obtain authorization from budget holder to sign and date the<br />
Statement and (Optional) the Corporate Card Transaction Log<br />
<br />
Attach all invoices and (Optional) copy <strong>of</strong> the Corporate Card<br />
Transaction Log or Agresso printout <strong>of</strong> 6516 to statement<br />
Purchasing Procedures December 2011
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