PURCHASING PROCEDURES - University of Central Lancashire

at worst, a legal challenge to the selection decision from an aggrieved supplier. The
Purchasing Office must be present at any debriefing sessions.
10.3 Mandatory standstill period
As soon as a decision has been made to award a contract or conclude a framework
agreement, the contracting authority must inform all bidders (preferably by fax or email).
They should be provided with details of the award criteria; their own score and that of the
winner (where practicable); the name of the successful tenderer; the reasons for the decision
including the characteristics and relative advantages of the successful tender and reasons (if
any) why they did not meet the technical specification. The award notice must contain a
statement of either when the standstill period is expected to end or the date before which the
contracting authority will not enter into a contact. The contracting authority must then wait
10 days before actually entering into the contract or concluding the framework agreement.
10.4 Reporting Requirements
Contracting authorities are required to report, for each public supply and services contract,
details of the value, procedure, type of goods and the nationality of the successful tenderer to
H.M. Treasury. Purchasing Office will collect this information annually and issue a report
on behalf of the University.
11 DISPUTES AND REMEDIES
Failure to adhere to the Regulations may cause a legal challenge by an aggrieved supplier, or
investigation by the European Commission. This can result in a contract being suspended or
even completely set aside and/or compensation being paid to tenderers. Purchasing Office
must be contacted immediately if there is any indication that a tenderer is unhappy with
the conduct of a tender or the final result, even if the complaint appears petty or without
foundation, so that action can be taken to avoid escalation.
Purchasing Procedures December 2011