GUIDELINES FOR THE CURATION OF GEOLOGICAL MATERIALS

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l Spec. Id. No. Name , Exhibit temporarily removed Purpose Specimen .................................................... Removed by Date Signed ........................................................ Store Loc. nuseum name Object(s) wi thctawn from -. O.4, f4.% Stac c Shel f/drawer , Purpose-l / Removed by I Purpose Removed by Date 1 Warwickcounty-I l L Warwick Cwnty Museum - Fig. 7. Examples of Removal Slips. Two are used for special purposes; removal for exhibitions and for loans. That at the top left is of a general nature, while the lower pair are self-duplicating and of different colours. I I which may be recorded the information necessary when moving an object or specimen from store or indeed any other location. One copy of the slip should remain in the location normally occupied by the specimen, be it in store, or exhibition or elsewhere, and the other should accompany the specimen for the duration of its removal, except when on display. A useful practice is for the copy remaining in the storage location to be of a bright colour, making re-location easier. Certain minimum information should be recorded on a Removal Slip and this includes: the Specimen Identity Number, the location of the specimen, the reason for removal (e.g. 'research by A. W. A. Rushton, BGS' or 'Jurassic disvlay'), the name of the member of staff responsible for removing the specimen, and the date of removal.
When a specimen is replaced in its normal storage positiqn, the bottom copy of the slip is discarded. If no record of the specimen's movement is required the top copy may also be discarded. If, however, a record is required, simply cancel the slip by striking through with a pen and initialling the cancellation, and either keep it with the specimen concerned or place it in its History File. A curator may be tempted on occasion to abandon the use of a Removal Slip when, for instance, specimens are required to be removed for very brief periods. The completion of 20 or 30 slips for specimens removed for use in a one hour teaching session can sometimes appear tedious and unnecessary. We would argue most strongly, however, that although initial completion is time-consuming, the time saved on specimen replacement and the accuracy this system ensures is well worth the effort. In addition, although curators always intend to replace specimens immediately after use, circumstances may alter and what was an easy job on the same day can become a nightmare a week later. Always use Removal Slips and ensure that a supply of them is liberally spread throughout the store. 5.2.2. Label security The removal of a specimen from store raises questions as to the fate of associated labels. The dangers of losing the labels or at least dissociating labels from specimens are clear. The loss of labels can be avoided by simply not removing them: basic data, sufficient for most purposes, can be copied on to a Removal Slip. In other circumstances, the labels may in fact be required, because they aid research. Loss or dissociation in this case should be guarded against, though the risks are in any case mitigated by each label bearing the Specimen Identity Number concerned. Where a specimen is being removed to other parts of the museum and especially to other museum buildings, no original 'collector' labels, or others associated with the original acquistion of the specimen should be released (except of course when they are 'marked', i.e. glued. on to the specimen). Where necessary, photocopies or transcriptions of labels should accompany the specimen. 5.3.1. Exhibitions THE DOCUMENTATION OF SPECIFIC CASES OF SPECIMEN REMOVAL The paragraphs below give advice concerning some of the more commonly occuring situations. Complete Removal Slip. Replace all storage bags, boards and labels in the specimen tray in the normal storage position, together with the bottom copy of the Removal Slip. Collate a list of specimens on display, their Identity Numbers and storage location for future reference, together with the top copies of the removal slips. In the case of a need temporarily to remove specimens from a display, place a second removal slip in place of the specimen and keep the copy with the specimen.
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A . GUIDELINES FOR THE CURATION '-
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CONTENTS Part A INTRODUCTION ACQUI
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GUIDELINES FOR CURATION OF GEOLOGI
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involved at all stages of curation
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ACQUISITION: SUMMARY AND RECOMMENDA
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environomental (i.e. site) conserva
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PRIMARY ACQUISITION: COLLECTING AND
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clearly and indelibly labelled with
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2.1.3.2. Geochemistry 2.1.3.3. Geop
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2.2.1.3. Purchase 2.2.1.4. Exchange
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2.2.2.2. Private collectors This ca
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ACQUISITION DOCUMENTATION INTRODUCT
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DOCUMENTATION OF SPECIMENS DURING P
Page 29 and 30: Against the corresponding number in
Page 31 and 32: DOCUMENTATION GENERAL INTRODUCTION
Page 33 and 34: measurements, descriptions, photogr
Page 35 and 36: Fig. 3. Cataloguing a specimen usin
Page 37 and 38: Specimen Identity Numbers may be su
Page 39 and 40: ldentn Comment Object(s) OBJECT EXA
Page 41 and 42: Cooper (1982), Mayer (1974, 1976),
Page 43 and 44: its entitlement to retain a specime
Page 45 and 46: or otherwise borrowed. Those which
Page 47 and 48: must be that in which a specimen is
Page 49 and 50: must be used. An extendible numberi
Page 51 and 52: Multiple classifications and cross-
Page 53 and 54: itself the task of describing, figu
Page 55 and 56: 4.4.1.2. Minerals 4.4.1.3. Rocks ne
Page 57 and 58: 4.4.2. Identity and identification
Page 59 and 60: The MDA Geology Specimen Card allow
Page 61 and 62: 4.4.2.6. Status A specimen acquires
Page 63 and 64: 4.4.3.3. Colour Colour is a notorio
Page 65 and 66: Regis, Charmouth; for Whitby, Saltw
Page 67 and 68: Redundant or shifting countries and
Page 69 and 70: 4.4.4.3. Collection This system, al
Page 71 and 72: at tracing the history and fate of
Page 73 and 74: Of immediate concern is the questio
Page 75 and 76: other information of significance m
Page 77 and 78: y documentation, development, techn
Page 79: The movement of a specimen is an ev
Page 83 and 84: the nature of a specimen and within
Page 85 and 86: 5.4.2. The documentation of complex
Page 87 and 88: 6.1.1.2. conditions of loans a lett
Page 89 and 90: description of borrowed items (incl
Page 91 and 92: ecome separated from their accompan
Page 93 and 94: paragraphs above. It should be note
Page 95 and 96: 6.2.2.4. Outlineprocedure for dispo
Page 98 and 99: SPECIMEN PRESERVATION SUMMARY AND R
Page 100 and 101: 3.8.2. Photographic materials 3.8.
Page 102 and 103: Archives C3.8.1. The care and maint
Page 104 and 105: protection and specific treatments,
Page 106 and 107: field. The excavation of unstable f
Page 108 and 109: to storing the broken pieces unasse
Page 110 and 111: Borates. Most alter (dehydrate) to
Page 112 and 113: strength. Dental silicone moulding
Page 114 and 115: solution of the particular mineral.
Page 116 and 117: Fig. 11. Table of materials which m
Page 118 and 119: all exterior doors and windows requ
Page 120 and 121: locks of rock, for later laboratory
Page 122 and 123: Both the nature of the geological m
Page 124 and 125: ideal (e.g. BM(NH) London; Nat. Mus
Page 126 and 127: a considerable commitment from the
Page 128 and 129: of all of these specimens in the ev
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Stony meteorites should be doubly b
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obscure the sectioned material. By
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mould, fungi or bacteria, fluorish
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3.8.1.4. Repair 3.8.1.5. Binding Th
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The National Reprographic Centre fo
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Museum safety OCCUPATIONAL HAZARDS:
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gives regulations for the design an
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2.1.1. Storage 2.1.2. Display While
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mineral is a minor constituent are
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appears to be the dimensions of the
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Secondary types Figured specimens C
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USES COLLECTIONS PREAMBLE In this P
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The criteria for selection of speci
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definition of a locality here is di
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museum on completion or abandonment
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Specimen-based publications Publish
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For details of palaeontological nom
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2.4.5. Referred specimens When an a
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the visitor. Either way, it fails t
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methods but do remember the need fo
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EXHIEITIONTITLE "LOST WORLDS " UNIT
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REFERENCES AND APPENDICES
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REF 2 BRUNTON, C. H. C. 1980. The u
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REF 4 persons exposed to ionising
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REF 6 OBRUCHEV, D. V. 1964. Agnatha
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REF 8 TAYLOR, H. A. 1980. The arran
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APP 2 .Museum use. NB. These glues
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APP 4 Tufskin. Alfred Adams & Co. L
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APP 6 0 Silicones and thermosetting
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APP 8 BARBOLA MODELLING PASTE Alec
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APP 10 GAUZE, cotton (B.P.B. Absorb
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APP 12 PLASTONE self-hardening mode
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APP 14 SEPARATORS and RELEASE AGENT
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APP 16 STORAGE SHELVING Bruynzeel S
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APP 18 Road, Linlithgow Bridge, Lin
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APP 20 FERRY PICKERING BOXES LTD.,
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APP 20 FERRY PICKERING BOXES LTD.,
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FERRY PICKERING BOXES LTD., 53 Mead
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APP 22 MONEY HICKS LTD, 49 Clapham
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APP 24 SOLMEDIA LTD, 31 Orford Road
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APPENDIX 3 NATIONAL SCHEME FOR GEOL
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APP 29 a resource for internal use
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29. AVON, SOMERSET. GLOUCESTERSHIRE
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