OFTC - FY13 Handbook A Unit of the Technical College ... - OFTC.edu

OFTC - FY13 Handbook
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If you have any questions, please call the Student Affairs
Office at (North Campus) 478-240-5161 or (South Campus)
478-274-7761.
Request Official Transcripts Online
You may request an OFFICAL transcript from the Registrar’s
Office or via www.oftc.edu. There is a $5.00 charge for each
official transcript.
Step 1: Choose Student Services
Step 2: Choose Registrar
Step 3: Scroll down to Transcripts
Step 4: Download Authorization to Release Records; complete
the form and mail with a $5.00 check or money order or go to
the National Student Cleaning house and complete the required
information and pay with a credit card.
Registration Errors
It is the student’s responsibility to complete the proper forms and
procedures for registration or changes to registration and to verify
that his or her schedule of classes is correct. The Registrar’s
Office cannot be held responsible for errors resulting from the
student’s failure to execute the proper procedure or verify his or
her schedule at the time it is received. Any problems experienced
at registration should be reported immediately to the Registrar.
Matriculation
Registration is not complete until tuition and fees are paid.
Students who receive any type of financial aid must insure that all
the proper paperwork is complete and returned to the Financial
Aid Office by the posted priority date. Students will be dropped
from the courses for which they have attempted to register if
tuition and fees are not paid by the last day to pay noted in the
OFTC calendar.
Full-Time Student Status
A student must be registered for a minimum of 12-semester credit
hours to be considered a full-time student. Students may request
documentation of full-time status from the National Student
Clearinghouse.
National Student Clearinghouse
The National Student Clearinghouse is now our authorized agent
for providing degree and enrollment verifications. To access your
enrollment information using Banner Web, please follow the steps
below:
Step 1: Go to OFTC’s website at www.oftc.edu
Step 2: Click Banner Web
Step 3: Enter your student ID and PIN.
Step 4: Click Login.
**If this is your first entry into Banner Web your User ID is
your social security number or student ID. Your PIN is your
six digit birthday (MMDDYY). You may be asked to change
your PIN when you enter Banner Web. Follow the directions
on the screen. If you cannot remember your PIN, you can
reset your PIN by entering your social security number or
student ID and then click on Forgot PIN.
Step 5: Click Student Services and Financial Aid.
Step 6: Click Student Records.
Step 7: Click National Student Clearinghouse.
Step 8: Choose either Current Enrollment or All Enrollment.
Step 9: Click on Obtain Enrollment Certificate.
Step 1: Print the Enrollment Certificate and mail or fax one
request.
Dropping/Adding Courses
OFTC provides a three day No Harm, No Foul drop period for
all students. Students who officially withdraw from courses by
the end of the third instructional day of the semester will receive
no grade for the course and 100% refund of applicable tuition
and fees. Tuition and fees for courses dropped after the threeday
refund period are NOT refundable. This deadline is strictly
enforced.
To add a course, a student must:
• Contact the instructor teaching the course
• The instructor, advisor, or student will add the student to the
course via BANNER Web by the close of business by the 3rd
day of the term.
Students who add a course may owe additional tuition and
fees (See Tuition and Fee Schedule).
To drop a course, a student must notify the instructor or the
advisor teaching the class by the end of the 3rd instructional day
of the semester.
Courses dropped during this period will not appear on the
student’s official academic record and will not be calculated in
the course load for financial aid purposes unless the student
purchased books. A student who drops a course may be due a
refund (See Refund Policy).
Withdrawal Procedures
Through the end of the last day of the semester, a student
may withdraw from a course. To withdraw from a course, a
student must notify the instructor teaching the course they
intend to withdraw. The instructor will assign a “W” (on or
before midterm), “WP” or “WF” (after midterm) on the Student
Withdrawal Application on InfoFusion and indicate the withdrawal
date. However, if the withdrawal occurs after the 80% of the term
regardless of the grade in the course, the grade will be a “WF”.