Annual Report for the Public Administration 2004

problem related to the keeping of the Register is that the employees who make entries in it do not
update the data and do not enter the information correctly.
The most often sent notices to the executives of structures at central level are related to the
violation of the terms for reflecting the changes in the information in accordance with the
requirements of the Regulation for keeping the Register, During the last year there were established
two or more violations in the Ministry of Regional Development and Public Works, the Ministry of
Transport and Communications, and the Ministry of Labour and Social Policy.
Concerning the territorial administrations, the notices most often sent to the executives have
been related to the violation of the terms for updating the information, while in the municipal
administrations – failure to update the names of mayors, deputy mayors and secretaries, the total
number of staff and the vacancies, as well as incorrect entries of job position and reflection of the
hierarchical subordination of the administrative units.
In 2004, two or more violations have been established for 4 regional administrations (Varna,
Veliko Tarnovo, Pleven and Smoljan), 20 municipal administrations and 4 administrations of
municipal regions (regions Vazrazhdane, Krasno selo, Nadezda and Novi Iskar of Sofia
municipality). More than twice have been sent notices to the employees from the municipal
administrations Avren, Banite, Godech, Garmen, Dospat, Ihtiman, Kainardza, Pordim, Pravetz, Rila,
sadovo, Svoge and Ugarchin, they still have not entered the complete information they are obliged
to enter into the Register.
For the five years from the creation of the Register, it is only municipal administration
Ihtiman that has never made any entry of information into it.
Actions on the part of the officials executing control on the entries into the Register and the
executives of administrative structures have been undertaken only in 6 structures at central level.
The measures undertaken by them for eliminating the deficiencies vary between remark and
discussions with the persons responsible to make entries, nomination of another employee to notice
and dismissal of the officials (the State Commission for the Hazard).
At territorial level it is only in 23 structures (2 regional administrations and 21 municipal
ones) that measures have been undertaken by the persons executing control on the entries.
Concerning the municipal administrations in which system violations of the Regulation have
been established it was only the mayor of municipality Tutrakan who had undertaken actions for
imposing disciplinary sanction. No measures have been undertaken by the persons exercising
control or the executives of the regional administrations and the administrations of the municipal
regions where the employees failed to fulfill their obligations related to the entries into the Register.
In general, at territorial level the measures undertaken are remark, discussions and replacement of
the officials responsible for the entries.
Problems of technical nature, unstable Internet connection (municipalities Banite, Godech)
and insufficient capacity of human resources (municipality Apriltzi) are the motives of the executives
not to undertake actions for sanctioning the employees.
In March 2004 the solving of the problem for the computer provision of the territorial
administrations for keeping the Register has been assisted through the centralized supply of
computers, bought with the financial support of the a Phare 2001 project for all municipal
administrations and administrations of municipal regions. With the contract signed between the
Minister of State Administration and the mayors the latter have undertaken to provide the
computers to the employees keeping the Register. However there are cases of computers that are
not used for the purpose.
The officials or employees who exercise control on the entries into the Register from 179
structures of the administration at central level and 252 structures at territorial level have noted no
violations and this is contributing to the improvement of the transparency in the work of the
administration.
The basic difficulties faced by the employees in the central administration when dealing with
the Register are most frequently related to the use of the possibility for centralized provision of legal
information.
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2004 Annual Report for the Public Administration