Management and Performance Review of County Government ...

Maintenance, and Fleet Operations of Jefferson County
Many personal computer-based CMMS software packages are available for
$1,000 or less, depending on the number of stations and features. These systems would
allow the department to manage the maintenance workload; plan and assign scheduled
and unscheduled work; balance resource requirements; prepare and issue work orders;
capture actual time and materials used on jobs and cost them; and prepare a variety of
reports on actual accomplishments versus plan, job costs, crew productivity, backlogs,
resource constraints, etc. The county might want to review the automated work order
pilot project in Precinct 4 for transferability.
IMPLEMENTATION
‣ Primary Responsibility: Commissioners, Building Maintenance director
and superintendent, Information Technology manager.
‣ Major Tasks:
1. Identify and investigate available software packages,
including the pilot program in Precinct 4.
2. Define system specifications and desired features.
3. Issue request for proposals.
4. Evaluate responses and select vendor.
5. Acquire and implement system.
‣ Begin/Completion Dates: July 2005 to December 2005.
FISCAL IMPACT
This recommendation could be implemented within existing resources or would
entail a one-time expense of $5,000. This amount should cover two workstations,
software and installation.
Recommendation 6-4 2005-06 2006-07 2007-08 2008-09 2009-2010
Acquire a Computerized
Maintenance
Management System ($5,000) $0 $0 $0 $0
FINDING
The Building Maintenance Department builds custom-made furniture for county
departments and offices, which are not charged for the costs of material or labor.
Page 6-20