Management and Performance Review of County Government ...

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Judicial and Public Safety Functions clerk’s office processed or disposed of about 3,061 cases per month, in addition to cases pending in the court system that were not disposed of during the year. In all, the staff of the two court systems are tracking and managing about 25,000 cases per month. Cases Pending 09/01/03 EXHIBIT 7-34 JEFFERSON COUNTY CASELOAD VOLUME IN 2004 JEFFERSON COUNTY COUNTY-COURTS 2004 TOTAL CASES CIVIL CASES CRIMINAL CASES Cases Added Cases Disposed Cases Pending 09/01/03 Source: Texas Office of Court Administration, May 2005. Cases Added Cases Disposed Cases Pending 09/01/03 Cases Added Page 7-59 Cases Disposed September 12,443 653 704 2,414 147 239 10,029 506 465 October 12,392 978 1,447 2,322 154 212 10,070 824 1,235 November 11,923 691 550 2,264 201 84 9,659 490 466 December 12,065 850 674 2,382 192 96 9,683 658 578 January 12,241 956 781 2,478 231 137 9,763 725 644 February 12,416 752 1,523 2,572 257 265 9,844 495 1,258 March 11,645 1,047 874 2,564 239 151 9,081 808 723 April 11,818 834 856 2,652 151 210 9,166 683 646 May 11,760 761 870 2,593 211 178 9,167 550 692 June 11,651 916 799 2,626 300 156 9,025 616 643 July 11,768 735 673 2,770 187 116 8,998 548 557 August 11,830 802 1,125 2,841 222 202 8,989 580 923 Avg. per month 831 906 208 171 624 736 Total for Year 9,975 10,876 2,492 2,046 7,483 8,830 Cases Pending 09/01/03 JEFFERSON COUNTY DISTRICT COURTS 2004 TOTAL CASES CIVIL CASES CRIMINAL CASES Cases Added Cases Disposed Cases Pending 09/01/03 Cases Added Cases Disposed Cases Pending 09/01/03 Cases Added Cases Disposed September 12,612 1,297 1,485 9,630 1,033 1,119 2,881 242 335 October 12,424 1,794 1,816 9,544 1,347 1,505 2,782 415 282 November 12,397 1,271 1,313 9,386 1,043 1,047 2,910 208 237 December 12,342 1,523 1,944 9,382 1,241 1,682 2,868 239 234 January 11,919 1,511 1,481 8,941 1,192 1,104 2,871 287 331 February 11,936 1,539 1,200 9,029 1,197 951 2,814 311 230 March 12,263 1,677 1,436 9,275 1,478 1,258 2,883 144 121 April 12,449 1,573 1,497 9,495 1,380 1,314 2,851 143 137 May 12,508 1,383 1,682 9,561 1,223 1,417 2,840 126 205 June 12,172 1,635 1,702 9,367 1,362 1,306 2,724 238 353 July 12,061 1,644 1,391 9,423 1,433 1,150 2,565 176 202 August 12,510 1,606 1,330 9,706 1,271 1,193 2,735 310 109 Avg. per month 1,538 1,523 1,267 1,254 237 231 Total for Year 18,453 18,277 15,200 15,046 2,839 2,776
Judicial and Public Safety Functions Studies of case processing systems suggest that each case contains a minimum of 17 pages of information. If Jefferson County is managing approximately 25,000 cases per month, the judicial offices and clerks’ offices are handling at least 425,000 pieces of paper per month. This is an enormous amount of paper that has to be stored somewhere. The Jefferson County District Clerk’s Office stores case files in its offices in the courthouse, the basement of the courthouse, parts of two floors in the old jail and in the carpenter’s shop across the street from the courthouse. Case files for the district clerk’s office take up huge amounts of space, and with only 403 cases e-filed last year, the need for storage space will continue to grow. The district clerk has one full-time employee whose sole responsibility is moving paper files to and from storage. That staff person uses two jail trustees to help. At this point, only one district court in Jefferson County (58 th District Court) requires e-filing. All the other county and district courts still require filers to submit paper documents. Cameron, Collin and Nueces counties have both county and district courts using e-filing systems. In addition, Fort Bend, Hidalgo and Tarrant county courts use e-filing. In all, 17 Texas counties use e-filing and 40 more counties are considering it, according to the Office of Court Administration. El Paso County’s experience may be of particular interest to Jefferson County, because El Paso County started out much the same way; that is, El Paso County put its own system in place, but ran into problems when small law firms complained about the difficulties of using the system. In 2004, El Paso County switched to TexasOnline because it allowed all firms to file cases easily and it allowed cases to be filed electronically from the beginning. Page 7-60
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Management and Performance Review o
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TABLE OF CONTENTS (Cont’d) 7.0 JU
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ACKNOWLEDGEMENTS This review has be
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EXECUTIVE SUMMARY MGT was selected
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Executive Summary To finance these
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Executive Summary from generating e
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Executive Summary assistant chiefs,
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Executive Summary in good working o
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CHAPTER 1.0 INTRODUCTION AND BACKGR
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Introduction and Background 1. Ford
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Introduction and Background EXHIBIT
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Introduction and Background The rev
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Jefferson Peer Average Brazoria EXH
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Introduction and Background Jeffers
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Introduction and Background Jeffers
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Introduction and Background EXHIBIT
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Introduction and Background In Augu
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2.0 JEFFERSON COUNTY EMPLOYEE SURVE
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Jefferson County Employee Survey Re
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3.0 ASSESSMENT OF THE ORGANIZATION
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Assessment of the Organization and
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4.0 ASSESSMENT OF THE FINANCE AND B
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Assessment of the Finance and Busin
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CHAPTER 5.0 HEALTH & WELFARE/LIBRAR
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Health & Welfare/Library/Veterans S
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6.0 MAINTENANCE - EQUIPMENT AND STR
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Maintenance - Equipment and Structu
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Maintenance, and Fleet Operations o
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CHAPTER 7.0 JUDICIAL AND PUBLIC SAF
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Judicial and Public Safety Function
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Enterprise Operations of Jefferson
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APPENDIX 1 ECONOMIC DEVELOPMENT INC
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Economic Development Incentives Pol
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APPENDIX 2 FISCAL IMPACT SUMMARY
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Fiscal Impact Summary Recommendatio
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Fiscal Impact Summary Recommendatio
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