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File MaintenanceDrake Software User’s ManualTable 11-1: Situations that Might Require Repairing of Index FilesSituationRecords were added to the EIN database.The Client Status Manager (CSM) index was updated.What ToRepairEIN IndexCSM IndexTo repair index files:Shortcut: PressCTRL+R to openthe Repair IndexFiles window.1. From the Home window, go to Tools > Repair Index Files.2. In the Repair Index Files window, select the index files to repair. To select all,click Repair All.3. Click Continue.4. Click OK. (If Name Index was selected, you will need to select a Name IndexOption before clicking OK.)5. When the file repair is completed, click Exit to return to the Home menu._NOTERepairing the name index takes about a minute for every 2,000clients.File MaintenanceThe File Maintenance menu provides access to the following functions:• Backing up and restoring files• Importing, exporting, changing, or deleting files• Copying data and configuration files to other computers or for use as backups• Locking and unlocking computers to control accessNEW FOR2008The Automated Backup feature automatically creates a full or incrementalbackup of client, setup, and system files daily at a specifiedtime, eliminating the need to remember to back up files. See “New in2008: Automated Backup” on page 250 for more information.Backing Up and Restoring FilesUse the Backup and Restore tools to prevent loss of client data or to move client filesto another machine. Files backed up to other locations can be used to restore lost dataif necessary. If multiple machines are used for tax preparation in one office, files canbe moved to other computers and uploaded to a single machine to create a master file.IMPORTANTBack up your files often and store them at an off-site location.BackupTo back up your files from the hard drive:248 Tax Year 2008