Request for Proposal - Government of Haryana

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An overall score will be calculated based on the technical and financial scores of each bidder asdetailed below.The overall score will be calculated as follows:Bn = (W-tech * Tb) + (W-fin * Fn)WhereBn = Overall score of bidder under considerationTb = Absolute Technical score for the bidder under considerationFn = Normalized Financial score of the bidder under considerationW-tech = 0.70W-fin = 0.30The bid obtaining highest overall score shall be declared as the most responsive bid and beinvited for negotiations2.9 NEGOTIATIONS1. There will be no negotiations regarding the financial proposal.2. Negotiations will include a discussion of the Technical Proposal, the proposed methodology(work plan), staffing and any suggestions made by the firm to improve the Terms ofReference. The Client and firm will then work out agreed final Terms of Reference, staffing,and work-plan indicating activities, staff, periods in the field and in the home office, staffmonths,logistics, and reporting. The agreed work plan and final Terms of Reference willthen form part of the contract. Special attention will be paid to optimizing the required outputsfrom the firm within the available budget and to clearly defining the inputs required from theClient to ensure satisfactory implementation of the Assignment.18
3. Negotiations will be held at the address indicated in the Data Sheet. The aim is to reachagreement on all points and to sign the contract as proposed in Draft version along with thisdocument.4. Having selected the firm on the basis of, among other things, evaluation of proposed keyprofessional staff, the Client expects to negotiate a contract on the basis of the expertsnamed in the Proposal. Before contract negotiations, the Client will require assurances thatthe experts will be actually available. The Client will not consider substitutions duringcontract negotiations unless both parties agree that undue delay in the selection processmakes such substitution unavoidable or that such changes are critical to meet the objectivesof the assignment. If this is not the case and if it is established that key staff, were offered inthe proposals without confirming their availability, the firm may be disqualified.5. The negotiations will conclude with a review of the draft form of the contract. To completenegotiations the Client and the firm will sign the agreed contract. If negotiations fail, theClient will invite the firm that received the second highest score to contract negotiations.2.10 AWARD OF CONTRACT1. The contract will be awarded after negotiations. After the negotiations are complete, theClient will promptly notify other bidders on the shortlist that they were unsuccessful and returntheir Financial Proposals2. The assignment is expected to commence at Panchkula, India and will take in its sweep theentire state of Haryana. The execution of the assignment will take place both at Panchkulaand at other locations outside Panchkula and may involve meetings, seminars etc. across theState. The Offices of Department of Excise and Taxation, Government of Haryana are asgiven in Annexure 5.10.19
Page 1 and 2: Request for ProposalSelection of Co
Page 4 and 5: 1 LETTER OF INVITATIONThe Departmen
Page 7 and 8: (*)2 Pre-bid Conference 23-02-20103
Page 9 and 10: 2.2 CLARIFICATION AND AMENDMENT TO
Page 11 and 12: 2.4 SUBMISSION, RECEIPT AND OPENING
Page 13 and 14: 14. Proposals must remain valid for
Page 15 and 16: c. Program/Project Monitoring/Manag
Page 17: The minimum technical score require
Page 22 and 23: The current engagement proposed by
Page 24 and 25: 2. Review / Revision of Business Pr
Page 26 and 27: on the effort that needs to be expe
Page 28 and 29: Suggested Timeframe:12 to 16 weeks.
Page 30 and 31: 3.3.3 Phase 3: Solution Development
Page 32 and 33: 7. Rollout Plan: Review the rollout
Page 34 and 35: 9. Oversight: Monitor Implementatio
Page 36 and 37: Certificate (RC), allotment of uniq
Page 38 and 39: f) State IT Infrastructure Faciliti
Page 40 and 41: 8. IT Operations and Performance (t
Page 42 and 43: consultant within a reasonable agre
Page 44 and 45: 4 GENERAL CONDITIONS OF CONTRACT4.1
Page 46 and 47: 2. Collection of tax: The departmen
Page 48 and 49: 5.2 FORMATS FOR SUBMISSION OF PROPO
Page 50 and 51: preceding three year period5. The b
Page 52 and 53: k. Bid process managementl. SLA str
Page 54 and 55: 5.6 SUGGESTED FORMAT OF CURRICULUM
Page 56 and 57: 8. Streamlining and stabilizationof
Page 58 and 59: Part A: Project CostProject Phases
Page 60 and 61: In consideration of the fact that o
Page 62 and 63: Performance Bank Guarantee shall be

Request for Proposal - Government of Haryana

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