paperwork involved in purchasing1. Pro forma invoice/price quote: a quotation on the price (FOB, CIF, or in place) for a product or aseries <strong>of</strong> products. Normally it is valid for a limited time. This document does not certify any realtransaction, but for a time period it establishes the value <strong>of</strong> a trade.2. Invoice: the document that reflects that the real transaction has been formally arranged and willcertainly occur or has occurred.3. Receipt: the document certifying that the payment for the transaction stated in the invoice has beendone. A receipt has no value without the invoice. On the contrary, certain kinds <strong>of</strong> invoices have valuewithout the corresponding receipts. Granting agencies may require the original invoices <strong>of</strong> yourpurchases as pro<strong>of</strong> that the transactions have taken place. In some cases, they might also requestthe receipts or other pro<strong>of</strong>s <strong>of</strong> payment, such as credit card balances, copies <strong>of</strong> wire transfers, etc.4. Packing slip/remito: the document that is signed when the delivery is received at the purchaser’s lab.bioresource centers and at biotechnology companiesthat support science in the developing world,and scientists who work in developing countries.Perhaps the most important single piece <strong>of</strong> adviceis that there is no fixed set <strong>of</strong> rules to learn thatwill allow you to handle shipping yourself—instead,you should identify experts with local knowledgeand experience and enlist those people to handlesuch matters. That being said, it will be useful tohave some background knowledge about relevantregulations and organizations. Additional practicaladvice will be covered in later sections <strong>of</strong> the chapter.Regulations andRelevant OrganizationsThe regulations that govern international shippingare complicated and in flux, affected by politicsand world events. A complete description <strong>of</strong> allapplicable organizations and laws affecting thetransfer <strong>of</strong> materials is well beyond the scope<strong>of</strong> this chapter. The material presented here isintended to be a general overview.Hazardous MaterialsUnited Nations (UN) Model Regulations on theTransport <strong>of</strong> Dangerous Goods. The UN ModelRegulations, although not legally binding, providea foundation for the development <strong>of</strong> globallyharmonious regulations on transporting hazardousmaterials. These regulations are developed bycommittees made up <strong>of</strong> representatives frommany countries. They address a wide variety <strong>of</strong>hazards, including toxicity, radioactivity, infectioussubstance hazards, flammability, explosiveness,and corrosiveness.UN identification numbers are given to specificmaterials ranging from infectious substancesthat affect humans to genetically modifiedmicroorganisms to dry ice. The Model Regulationsprescribe standards for packaging, labeling, andmarking for each category <strong>of</strong> material in transit.They describe the documentation and emergencycontact information required for each shipment.The use <strong>of</strong> consistent regulations internationallyhas obvious benefits, among them obviating theneed to reclassify, re-label, or repackage materialsduring transport.International Civil Aviation Organization(ICAO). The ICAO (http://www.icao.int/), an agency<strong>of</strong> the UN, publishes “Technical Instructions on theSafe Transport <strong>of</strong> Dangerous Goods by Air” (ICAOTI) biannually. These instructions are in part basedon the UN Recommendations described above.International Air Transport Association (IATA)The IATA (http://www.iata.org) is a global tradeorganization that was formed over 60 yearsago and now represents 250 airlines. The IATA168 excellence everywhere
publishes the “Dangerous Goods RegulationsManual” (DGR Manual), which provides informationon classifying, marking, packing, labeling, anddocumenting shipments containing dangerousgoods. IATA regulations cover materials carriedon board by passengers or checked in luggage aswell as those shipped commercially. IATA DGRsare similar to the ICAO TI, but contain additionalrequirements and are more restrictive.International Maritime Organization (IMO).IMO (http://www.imo.org) has developed a uniforminternational dangerous goods (DG) code fortransporting materials by sea. The code coverspacking and stowage, and pays particular attentionto the separation <strong>of</strong> incompatible substances.appropriate packagingPackaging materials incorrectly can have severesafety and legal consequences. For example, dryice placed in an airtight container will cause anincrease in pressure in the container, potentiallyleading to an explosion. A lack <strong>of</strong> proper orientationmarkings on chemical packaging can lead toleaks and chemical mixing, possibly causing firesor explosions. Planes have crashed because safetyregulations on shipping dangerous goods were notfollowed. Fines for not following dangerous goodsshipping regulations can be severe, even if noharm results.Transportation <strong>of</strong> ResearchAnimals and PlantsConvention on International Trade inEndangered Species <strong>of</strong> Wild Fauna and Flora(CITES). Because most countries have specificrules about importing animals, regulations in thisarea are very complicated. CITES (also known asthe Washington Convention; http://www.cites.org/), which represents an agreement amonggovernments to regulate the movement <strong>of</strong> endangeredplants and animals and their derivativesacross international borders, is currently enforcedin 172 countries. These regulations cover bothcommercial and noncommercial trade.Office International des Épizooties/WorldAnimal Health Organization. The goal <strong>of</strong> thisorganization, also known as the Office Internationaldes Épizooties (OIE; http://www.oie.int), isto prevent zoonoses, infectious diseases that canbe transmitted from animals to humans and viceversa. It has developed the “Terrestrial AnimalHealth Code” and the “Aquatic Animal HealthCode,” which provide recommendations for membercountries as they set up or revise regulationsabout importing animals and animal products.IATA Live Animal Regulations (LAR). The IATALAR is a global standard for transporting animalsby air. These regulations cover animal containersand methods to ensure the welfare <strong>of</strong> animalsbeing shipped by air, among other topics. BothCITES and OIE recognize these regulations.Labeling, Packaging, Paperwork,Licenses, and PermitsComplying with regulations governing theinternational transport <strong>of</strong> hazardous materials orliving organisms and their derivatives requiresthe use <strong>of</strong> proper labels. These include labelsdescribing the substance (for example, “InfectiousSubstance” or “Biological Substance, Category B”or “Dry Ice”), as well as those stating the propershipping name, the UN identification number, andthe correct orientation <strong>of</strong> the shipping container.Potentially hazardous biological substances,including infectious substances and geneticallymodified microorganisms, must be triplepackaged, with a leak-pro<strong>of</strong> primary container,a secondary container that contains enoughabsorbent material to absorb all <strong>of</strong> the liquid in thesample, and an outer container large enough tocontain the required labels. The two outer packagesmust meet UN performance standards andare available from commercial suppliers. Packagingmust meet additional requirements if ice, dry ice,or liquid nitrogen is included in the shipment.Shipments must be accompanied by a Declarationfor Dangerous Goods form if hazardous materialsare being sent. Other documents that might berequired include export permits and/or licenses,moving materials and equipment169
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Table of ContentsVII119PrefaceChapt
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135 Chapter 10E x p a n d i n g Y o
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Q u e s t i o nq&aWhat Is a “Tenu
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preparing for immediate submission,
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Practicing the Talkn Practice your
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your one-on-one interviews you have
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If talking directly about money is
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When the institution responds and y
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equipment and supplies. Maintenance
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Q u e s t i o nq&aIs your instituti
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Working With Human SubjectsWhether
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RESPONSIBILITIES BEYONDTHE LABORATO
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UNDERSTANDING YOURINSTITUTION AND H
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Criteria for PromotionStructure of
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Q u e s t i o nWhat’s in a Name?q
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Screening ApplicantsWhen you review
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Interpersonal Skillsn How important
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Multinational Organizations are hir
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n If there is an office that handle
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n Seek funding and publish papers (
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In fact, even though you yourself h
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n Craft a statement that you feel c
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n When you delegate authority to so
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n Use only pens, preferably with wa
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Strategy sessionsShould you decide
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Finding Good Papers for Journal Clu
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If possible, invite people in your
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Q u e s t i o nq&aHow do I avoid po
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The International Committee of Medi
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Managing Conflictin the LabConflict
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steps for dealing with conflictWhen
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chapter 5managing your time“ Succ
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Check your work: the 90-year though
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n Make and keep appointments with y
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n Help them seek advice without tak
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FAMILY MATTERSMany scientists face
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chapter 6project management“ We m
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My project is to get a grant funded
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ObjectivesObjectives are the end re
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The key events schedule and the act
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Microsoft Project, a program that s
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Martin, Vivien. Managing Projects i
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appendix II: Example of a Work Brea
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appendix iv: Example of a Gantt Cha
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e h i n d c l o s e d d o o r s :w
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Who might be interested in supporti
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Call your program officerProgram of
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direct costs vs. indirect costsDire
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RESOURCESAllen, Ernest M. “Why ar
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the next generation of students (th
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Seek Feedback through a Formal Peer
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Encouraging Student Questionsn Do n
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Here are some ways you can help the
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n Are there curriculum changes unde
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