n If there is an <strong>of</strong>fice that handles employee benefits,refer the employee to them for a discussion <strong>of</strong>eligibility for any benefits the institution may haveprovided.n Take notes that document this meeting and convertthem into an informal or formal memo to file.n Try to part on cordial terms. Science can be a smallworld, and your paths may cross again.Termination Letters and References. As part <strong>of</strong>final documentation, a termination letter may berequired by your institution or by law. In addition,you may be asked for, or may wish to <strong>of</strong>fer, areference. Check with the appropriate staff at yourinstitution about proper procedures.Immediate Dismissal. Sometimes the reasons fordismissal are more acute: dishonesty, endangeringothers, or other unusual behaviors may make itnecessary to immediately remove someone fromthe lab. You should get advice from your colleagueson how such a firing is normally done. How will youget any keys they may have or prevent them fromre-entering the premises? It may be that you shouldhave the person removed from the premises bylocal or campus authorities, for example, and thattheir personal effects will be sent to them later.RESOURCESBarker, Kathy. At the Helm: A Laboratory Navigator. ColdSpring Harbor, NY: Cold Spring Harbor Laboratory Press, 2002.OnlineAustin, Robert D. “Managing Knowledge Workers.” Science’sScience.Careers.org (April 26, 2002), http://sciencecareers.sciencemag.org/career_development/previous_issues/articles/1470/managing_knowledge_workers/.HRhero.com. Extensive resources on firing: http://www.hrhero.com/topics/firing.html.Seeding Labs’ website is www.seedinglabs.org.Siering, Marlene. “Hire the Best.” Denver Business Journal(November 17, 1997), http://www.bizjournals.com/denver/stories/1997/11/17/smallb2.html.<strong>University</strong> <strong>of</strong> Michigan Employment and Executive Services.“Conducting a Successful Employee Selection Process,” http://www.hr.umich.edu/empserv/department/empsel/index.html.appendixTelephone Interview OutlineDate:Candidate:Investigator’s Questions (Use openendedquestions, and ask for examples.)To see if we might fit, give me an idea <strong>of</strong>what you are looking for.What are your goals for this position?(short-term expectations, long-term plans)Tell me about yourself as a scientist:n What are your strengths?n What are your weaknesses?n What do you want to learn?n What are you looking for in a supervisor?What is your preferred interaction style?(with me, with others, on joint projects)Timing, current jobVisa statusInvestigator’s CommentsBackground, interests, goalsThe projects we are working onWhat I am looking forWhat I expect (enthusiastic, interested,communicative, a hard worker,responsible)What I will <strong>of</strong>fer (be there, help,communicate, support career withcommunication about goals, funding for[e.g., length <strong>of</strong> time])The university, department, townTiming, constraintsThis interview form is adapted from one developed byTamara L. Doering, Washington <strong>University</strong> School <strong>of</strong> Medicine.<strong>University</strong> <strong>of</strong> Michigan Employment and Executive Services.“Electronic Recruitment Resources,” http://www.hr.umich.edu/empserv/department/empsel/electronic.html.44 excellence everywhere
chapter 4managing your many roles“ I know the price <strong>of</strong> success: dedication, hard work, and an unremittingdevotion to the things you want to see happen.”frank lloyd wrightThe day has finally come when you take up yournew position. At least in the space <strong>of</strong> your ownbench (and in some readers’ cases, maybe across awhole institution), you are the boss! What got youhere is your creativity and scientific expertise. Butyou will quickly realize that the day-to-day operation<strong>of</strong> the laboratory—the projects that get done,how time is spent, which needs get priority—alsorequires strong leadership and management skills.This chapter describes the skills involved in leadingand managing a group <strong>of</strong> people, but many <strong>of</strong> theprinciples here can be applied if you only manageyourself and your day-to-day work, even if you arestill under the authority <strong>of</strong> a more senior scientistwho directs the project <strong>of</strong> which your work is apart. It also <strong>of</strong>fers some suggestions on how tobuild these skills.Whether or not you are in charge <strong>of</strong> your own group<strong>of</strong> workers and thinkers, the basic ideas may helpyou as you think about how to get the most out <strong>of</strong>your resources. As you get ready to start your job,you should work through how you will manage thingsas your own research operation grows.The chapter is organized in four sections. The firstprovides a definition <strong>of</strong> leadership in the context<strong>of</strong> directing a scientific laboratory. The seconddescribes a process for developing a vision foryour laboratory. Your main role as a leader will beto organize and motivate the people in your labto enact this vision. The third section is about differentleadership approaches and how you mightproceed as you develop your individual leadershippersonality and style. The fourth discussesthe role <strong>of</strong> the laboratory leader in building andsustaining an effective team—that is, how tocommunicate with the people with whom youwork, how to motivate them, how to make decisionsand resolve conflicts, and how to set andenforce expectations and rules <strong>of</strong> behavior.This chapter draws from material developed byEdward O’Neil, director <strong>of</strong> the Center for theHealth Pr<strong>of</strong>essions at the <strong>University</strong> <strong>of</strong> California–San Francisco, as well as from interviews withscientists with years <strong>of</strong> experience runninglaboratory research programs.managing your many roles45
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appendix II: Example of a Work Brea
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appendix iv: Example of a Gantt Cha
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e h i n d c l o s e d d o o r s :w
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Who might be interested in supporti
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Call your program officerProgram of
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direct costs vs. indirect costsDire
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RESOURCESAllen, Ernest M. “Why ar
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the next generation of students (th
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Seek Feedback through a Formal Peer
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Encouraging Student Questionsn Do n
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Here are some ways you can help the
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n Are there curriculum changes unde
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a relaxed format for talking about
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spend in preparing an effective cou
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The Publishing ProcessTypes of Jour
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A word about impact factorsThe impa
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C r e a t i n g a n i n t e g r a t
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may need to take the first author p
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submitting image filesToday, most i
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Submitting your Paper to Another Jo
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RESOURCESDavis, Martha. Scientific
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increase your impact as a scientist
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Q u e s t i o nq&aHow do I communic
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n Offer criticism and correction in
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It is important to discuss career g
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When Mentoring,Advisory, or Supervi
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For researchers in developing count
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n Is travel safe and convenient, or
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n The expected contribution of each
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Meetings. Set up systems to ensure
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SPECIAL CHALLENGESFOR THE BEGINNING
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e an important connection to future
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The invention of a new method or pr
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licensee, who can charge others for
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Most profound for developing countr
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Finally, the patents have been chal
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And, India benefited as a supplier
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paperwork involved in purchasing1.
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labeling mattersA case in point: In
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equipment, freeze-drying equipment,
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Responsibilityfor materialsIf an or
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Recent Improvementsin Materials Tra
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“Knowledge is power.” —Sir Fr
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MOUMemorandum of UnderstandingRFPRe
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notes continued182 excellence every
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notes continued184 excellence every