Cover letter_JPR JOG_ACT approved - European Defence Agency

44NATO UNCLASSIFIED RELEASABLE TO THE PUBLIC3.6 Guidance for intel and ops support staffb. EPA Documents naming convention: Callsign, Vehicle Type, Base Name, ATO Day(Air only) AL (e.g. ZIPPY 43, GR7, Al Jaber, ATO-L AL2).3.6.3 Electronic handling of ISOPREP and EPA documentsISOPREP and EPA protection on operation CIS network. Due to their sensitivenature and mission critical status the folders that contain the ISOPREPs and EPAs on thecomputer must be protected against un-necessary disclosure and accidental deletion.This can only be achieved by the information manager setting the correct ‘properties’.Within the mission CIS network the user cannot define the ‘properties’. At the JPRClevel, access to the folders containing ISOPREPs and EPAs must be restricted to operatorsand the system managers. At the unit and Deployed Operating Base (DOB) access to thefolders must be restricted to the unit intel staff and ops staff.File layout examples. Careful layout of the filing system may alleviate problems infinding and maintaining the database of ISOPREPs and EPAs. ISOPREPs should be filed inseparate folders and stored under DOB / unit / formations as appropriate. EPAs shouldbe filed in a similar fashion but each EPA should be filed in a folder for the appropriateATO day. The previous day’s EPA folder should be kept to allow for missions that extendover the ATO changeover period. An example layout is shown in figure 3.2.Figure 3.2: Standard document folder treeMission CIS network and back-up drives. In addition to storing information on ashared drive, the mission CIS network has the potential to create a back-up drive thatmay be lodged on a separate server giving access to the database in the event of theprime server being unserviceable.Mission CIS network group. To enable smooth 24-hour a-day operation, avoidingconfusing repetition of documents and the potential to miss information, all ISOPREPsand EPAs sent to the JPRC must be sent to a single address. This group address shouldonly be accessible by the JPRC controllers, and as e-mails are received and filed theyNATO UNCLASSIFIED RELEASABLE TO THE PUBLIC