RFP after pre bid meeting for selection of SDA - Directorate of ...

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RFP for Selection of SDA for Horticulture DepartmentScope of Work Milestone Deliverable(Reports/ Documents & Infra)Maintenance /FacilityMaintenance servicesfor a period of 5 yearsfrom Go-LiveTime ofcompletionNote: it may be noted that the contract will be signed within 15 days of selection of thebidder.The entire activity should be completed within 4 months of signing of contract. This will befollowed by operations & maintenance phase for 5 years post successful commissioning ofthe project.It may also be noted that the time schedule for each milestone shown in the tableabove would be enforced independently, even though some of them are interdependent.This would have a cascading effect of penalties for delays in all othermilestones dependent on the precedent milestone. Therefore, the sda shall have tobe extremely careful in establishing an excellent project management set-up.However, any delay in the approval of the deliverable(s) submitted by the sda tohorticulture department shall not account for the delay on sda’s part.The selected bidder has to design and implement a very detailed plan ofimplementation that seeks to execute several activities in parallel, adopts criticalpath method and commits additional resources to activities falling behind schedule soas to keep up with the overall deadline of implementation as mentioned above. Thetime specified for delivery and other activities as mentioned in the table above shallbe deemed to be the essence of the contract and the successful bidder shall arrangesupplies and provide the required services within the specified period.T is the event marking horticulture department issuing the work order to thesuccessful bidder (including the submission of the required psd), who is also calledthe software development agency (sda).T1 is the event marked when horticulture department approved finalized frs and srsonce the respective reports are submitted by the sdaT2 is the event marked when horticulture department will provide user acceptance(uat) once the report is submitted by the sdaT3 is the event marked when horticulture department will provide approval to theschedule for data preparation. Sda shall be responsible for initiating the request fordata preparation.T4 is the event marked when horticulture department will provide approval to theschedule for training & capacity building. Sda shall be responsible for initiating thetraining schedule.35
RFP for Selection of SDA for Horticulture Department5. INSTRUCTION TO BIDDERS (ITB) & BIDDING PROCESS5.1. Sale of Bidding/ Tender Documentsa) The sale of bidding documents shall be commenced from the date of publication of NoticeInviting Bids (NIB) and shall be stopped one day prior to the date of opening of Bid. Thecomplete bidding document shall also be placed on the State Public Procurement Portal andeProcurement portal. The prospective bidders shall be permitted to download the biddingdocument from the websites and pay its price while submitting the Bid to the procuring entity.b) The bidding documents shall be made available to any prospective bidder who pays the pricefor it in cash or by bank demand draft, banker's cheque.c) Bidding documents purchased by Principal of any concern may be used by its authorised soleselling agents/ marketing agents/ distributors/ sub-distributors and authorised dealers or viceversa.5.2. Pre-bid Meeting/ Clarificationsa) Any prospective bidder may, in writing, seek clarifications from the procuring entity in respectof the bidding documents.b) A pre-bid conference is also scheduled by the procuring entity as per the details mentioned inthe NIB and to clarify doubts of potential bidders in respect of the procurement and therecords of such conference shall be intimated to all bidders and where applicable, shall bepublished on the respective websites.c) The period within which the bidders may seek clarifications under (a) above and the periodwithin which the procuring entity shall respond to such requests for clarifications shall be asunder: -a. Last date of submitting clarifications requests by the bidder: as per details of NIT.b. Response to clarifications by procuring entity: as per details of NITd) The minutes and response, if any, shall be provided promptly to all bidders to which theprocuring entity provided the bidding documents, so as to enable those bidders to takeminutes into account in preparing their bids, and shall be published on the respective websites.5.3. Changes in the Bidding Documenta) At any time, prior to the deadline for submission of Bids, the procuring entity may for anyreason, whether on its own initiative or as a result of a request for clarification by a bidder,modify the bidding documents by issuing an addendum in accordance with the provisionsbelow.36
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