RFP after pre bid meeting for selection of SDA - Directorate of ...

More documents

Recommendations

Info

RFP for Selection of SDA for Horticulture Departmente. the evaluation shall include all costs and all taxes and duties applicable to the bidder as per lawof the Central/ State Government/ Local Authorities, and the evaluation criteria specified in thebidding documents shall only be applied;f. the offers shall be evaluated and marked L1, L2, L3 etc. L1 being the lowest offer and thenothers in ascending orderg. the bid evaluation committee shall prepare a comparative statement in tabular form inaccordance with rules along with its report on evaluation of financial Bids and recommend thelowest offer for acceptance to the procuring entityh. The members of bids evaluation committee shall give their recommendations below the tableregarding lowest Bidi. it shall be ensured that the offer recommended for sanction is justifiable looking to theprevailing market rates of the goods, works or service required to be procured.5.16. Correction of Arithmetic Errors in Financial BidsThe bid evaluation committee shall correct arithmetical errors in substantially responsive Bids, onthe following basis, namely: -a) if there is a discrepancy between the unit price and the total price that is obtained bymultiplying the unit price and quantity, the unit price shall prevail and the total price shall becorrected, unless in the opinion of the bid evaluation committee there is an obviousmisplacement of the decimal point in the unit price, in which case the total price as quotedshall govern and the unit price shall be corrected;b) if there is an error in a total corresponding to the addition or subtraction of subtotals, thesubtotals shall prevail and the total shall be corrected; andc) if there is a discrepancy between words and figures, the amount in words shall prevail, unlessthe amount expressed in words is related to an arithmetic error, in which case the amount infigures shall prevail subject to clause (a) and (b) above.5.17. Comparison of rates of firms outside and those in RajasthanWhile tabulating the financial Bids of those firms which are not entitled to price preference, theelement of Rajasthan Value Added Tax (RVAT) shall be excluded from the rates quoted by thefirms of Rajasthan and the element of Central Sales Tax (CST) shall be included in the rates offirms from outside Rajasthan for financial bid evaluation purpose.47
RFP for Selection of SDA for Horticulture Department5.18. Price/ purchase preference in evaluationPrice and/ or purchase preference notified by the State Government (GoR) and as mentioned inthe bidding document shall be considered in the evaluation of Bids and award of contract.5.19. Negotiationsa) Except in case of procurement by method of single source procurement or procurement bycompetitive negotiations, to the extent possible, no negotiations shall be conducted after thepre-bid stage. All clarifications needed to be sought shall be sought in the pre-bid stage itself.b) Negotiations may, however, be undertaken only with the lowest bidder when the rates areconsidered to be much higher than the prevailing market rates.c) The bid evaluation committee shall have full powers to undertake negotiations. Detailedreasons and results of negotiations shall be recorded in the proceedings.d) The lowest or most advantageous bidder shall be informed in writing either through messengeror by registered letter and e-mail (if available). A minimum time of seven days shall be given forcalling negotiations. In case of urgency the bid evaluation committee, after recording reasons,may reduce the time, provided the lowest or most advantageous bidder has received theintimation and consented to regarding holding of negotiations.e) Negotiations shall not make the original offer made by the bidder inoperative. The bidevaluation committee shall have option to consider the original offer in case the bidder decidesto increase rates originally quoted or imposes any new terms or conditions.f) In case of non-satisfactory achievement of rates from lowest bidder, the bid evaluationcommittee may choose to make a written counter offer to the lowest bidder and if this is notaccepted by him, the committee may decide to reject and re-invite Bids or to make the samecounter-offer first to the second lowest bidder, then to the third lowest bidder and so on in theorder of their initial standing and work/ supply order be awarded to the bidder who acceptsthe counter-offer. This procedure would be used in exceptional cases only.g) In case the rates even after the negotiations are considered very high, fresh Bids shall beinvited.5.20. Exclusion of Bids/ Disqualificationa) A procuring entity shall exclude/ disqualify a Bid, if: -48
Page 1 and 2: Draft RFP - Implementation of SJMS
Page 3 and 4: RFP for Selection of SDA for Hortic
Page 47: RFP for Selection of SDA for Hortic
Page 98 and 99:
RFP for Selection of SDA for Hortic
Page 100 and 101:
Page 102 and 103:
Page 104 and 105:
Page 106 and 107:
Page 108 and 109:
Page 110 and 111:
Page 112 and 113:
Page 114 and 115:
Page 116 and 117:
Page 118 and 119:
Page 120 and 121:
show all

RFP after pre bid meeting for selection of SDA - Directorate of ...

Create successful ePaper yourself

Delete template?

Save as template?