Fiscal Year 2011-2012 Adopted Budget - County of Sonoma

FY 10-11 ACCOMPLISHMENTS
• Completed work to make website and all posted
documents accessible to the disabled community, and
redesigned the Registrar of Voters website to provide a
more user-friendly environment.
• Completed upgrade to land and vital records making
accessible online and providing the ability to purchase
online vital records.
• Initiated consolidation of the positions of Chief Deputy
County Clerk and Chief Deputy Recorder in anticipation
of the collocation of divisions, thereby developing further
efficiencies and savings.
• Implemented new Vote by Mail Sorter and Signature
verification system. This equipment is designed to
increase speed and accuracy in processing Vote by Mail
ballots. Sonoma County’s high voter turnout is due to the
high percentage of Vote by Mail ballots cast in the
elections (67.9% of votes cast in June 2010, 63.4% of
votes cast in November 2010.)
• Launched new online Campaign Finance Reports website.
Provides timely access to campaign finance reports,
including late contribution reports. Anyone who wishes to
access redacted copies of campaign financial reports filed
by candidates, committees or officeholders, can do so, at
their convenience, on the County’s website.
• Completed desk manuals for positions in the Division to
use as cross-training tools. Implemented an ongoing
cross-training program to increase flexibility of staff.
• Reviewed over 110,000 parcels for potential declines in
value. Revalued over 43,000 commercial and residential
properties to reflect the ongoing changes in the real estate
market, and continued effort to translate forms into
Spanish
• Completed installation of the first module of the
Computer Aided Mass Appraisal System (CAMA), for
property re-valuation (Prop. 8) program to increase the
number of re-appraisals completed while utilizing fewer
appraisers and gaining efficiencies.
• Maintained a high level of professional customer service
to the public.
County of Sonoma
FY 2011-2012 Adopted Budget
72
CLERK-RECORDER-ASSESSOR
Janice Atkinson, Clerk-Recorder-Assessor
FY 11-12 OBJECTIVES
• Consolidate the department’s four offices and three
warehouses to further optimize limited resources,
improve operational efficiencies, and customer services.
• Complete upgrade to the existing Clerkdocs application
including the Professional Registration modules for
Process Server, Professional Photocopier, Legal
Document Assistant, Unlawful Detainer Assistant
registrations, Notary Public Oaths and Environment
Impact CEQA filings.
• Establish agreement with the Attorney General’s Office
for an electronic recording delivery system, which will
allow the County to accept documents submitted in
electronic format in a secure environment monitored by
the Attorney General’s Office, and in compliance with
the Electronic Recording Delivery System statutes.
• Completion of the 2011 statewide and local redistricting.
• Prepare to make changes in the ballot process due to Prop
14/SB 6, that now permits all voters to vote for any
candidate in the jurisdiction, regardless of political
affiliation (with the exception of nominees for President
and Vice-President).
• Make necessary changes to all voting materials to comply
with the federal Voting Rights Act, should Sonoma
County be designated a bi-lingual county based on the
outcome of the 2010 Census data.
• Implement on-line poll worker training, and Management
Employee Election Worker Program whereby County
management employees to assist the election process.
• Close 2011-12 assessment roll after no more than a one
month time extension from the California State Board of
Equalization, and continue the re-valuation of properties.
Current re-valuation total stands at over 43,000 parcels.
• Install the second module of CAMA. This software has
the potential to increase the number of change in
ownership appraisals, while utilizing fewer staff
appraisers and thus gain further operational efficiencies
Administrative Support & Fiscal Services