ncaa-manual

(i) Institutional Note Cards. Institutional note cards may not exceed 8-1/2 by 11 inches when openedin full. In addition, such cards may only contain the institution’s name and logo or an athletics logo onthe outside, must be blank on the inside (one side of the card when opened in full) when produced andmay include only handwritten information (e.g., words, illustrations) on the inside when provided to therecipients. (Adopted: 1/8/07 effective 8/1/07, Revised: 4/15/08, 4/13/09)(j) Postcards. An institution may send an institutional postcard, provided its dimensions do not exceed4-1/4 by 6 inches, it includes only the institution’s name and logo or an athletics logo on one side whenproduced and it includes only handwritten information, (e.g., words, illustrations) on the opposite sidewhen provided to the recipients. Blank postcards issued by the U.S. Postal Service also may be sent. (Adopted:1/14/09 effective 8/1/09, Revised: 4/29/10 effective 8/1/10)13.4.1.1.1 Express Mail Services. An institution is not permitted to use express mail delivery servicesand may only use first-class mail or a lesser rate of service (e.g., parcel post) with no extra services (e.g., certifiedmail, delivery confirmation) to provide permissible printed recruiting materials to prospective studentathletes,their parents or legal guardians, their coaches or any other individual responsible for teaching ordirecting an activity in which a prospective student-athlete is involved, who resides within the 50 UnitedStates, other than the National Letter of Intent or other written admissions and/or financial aid commitmentto attend the institution and necessary pre-enrollment information per Bylaw 13.4.1.1-(h). [D] (Adopted:4/28/05 effective 8/1/05, Revised: 5/12/05, 1/14/08, 4/15/08)13.4.1.1.2 Athletics Publication. An institution may produce a printed media guide; however, an institutionshall not provide a printed media guide or any other printed athletics publication not listed in Bylaw13.4.1.1 to a prospective student-athlete, his or her parents or legal guardians, the prospective studentathlete’seducational institution or any individual involved in the coaching of a prospective student-athlete.It is not permissible to make a printed media guide or any other printed athletics publication not listed inBylaw 13.4.1.1 available free of charge to a prospective student-athlete, his or her parents or legal guardians,the prospective student-athlete’s educational institution or any individual involved in the coaching ofa prospective student-athlete, even if such publications are available to other members of the general publicfree of charge. An institution may not create a printed portfolio of information (e.g., pictures) to be used inthe recruiting process. An institution may only provide a media guide to a prospective student-athlete viaan electronic mail attachment or hyperlink. [D] (Adopted: 4/29/10 effective 8/1/10, Revised: 1/15/11 effective8/1/11)13.4.1.1.2.1 Media Guide Restrictions. A printed media guide may have only one color of printinside the cover and may not exceed 8-1/2 by 11 inches in size and 208 pages in length. An institutionmay not produce a separate printed supplemental media guide. Any supplemental information (e.g.,historical information, records) may be posted on the institution’s website and may be printed in blackand white, and provided to the media. (Adopted: 4/29/10 effective 8/1/10)13.4.1.2 Electronic Transmissions. Electronically transmitted correspondence that may be sent to a prospectivestudent-athlete (or the prospective student-athlete’s parents or legal guardians) is limited to electronicmail and facsimiles. (See Bylaw 13.1.6.2.) All other forms of electronically transmitted correspondence (e.g.,Instant Messenger, text messaging) are prohibited. Color attachments may be included with electronic mailcorrespondence, provided the attachment only includes information that is not created for recruiting purposes,except for items that are specifically permitted as printed recruiting materials (e.g., questionnaires), a mediaguide and video and audio materials, as permitted in Bylaw 13.4.1.5. Attachments other than a media guide andpermissible video and audio materials shall not include any animation, audio or video clips and there shall be nocost (e.g., subscription fee) associated with sending the item attached to the electronic mail correspondence. [D](Adopted: 4/28/05 effective 8/1/05, Revised: 12/12/06, 4/26/07 effective 8/1/07, 4/15/08, 4/29/10 effective 8/1/10,1/15/11 effective 8/1/11)13.4.1.2.1 Exception—Basketball. In basketball, electronic correspondence (e.g., electronic mail, InstantMessenger, facsimiles, text messages) may be sent to a prospective student-athlete (or the prospectivestudent-athlete’s parents or legal guardians). Before a prospective student-athlete has signed a National Letterof Intent or the institution’s written offer of admission and/or financial aid, or the institution has receivedhis or her financial deposit in response to its offer of admission, the correspondence must be sent directlyto the prospective student-athlete (or his or her parents or legal guardians) and must be private betweenonly the sender and recipient (e.g., no use of chat rooms, message boards or posts to “walls”). (See Bylaws13.1.6.2 and 13.10.2.) Color attachments may be included with electronic correspondence, provided theattachment only includes information that is not created for recruiting purposes, except for items that arespecifically permitted as printed recruiting materials (e.g., questionnaires), a media guide and video and audiomaterials, as permitted in Bylaw 13.4.1.5. Attachments other than a media guide and permissible videoand audio materials shall not include any animation, audio or video clips and there shall be no cost (e.g.,subscription fee) associated with sending the item attached to the electronic correspondence. [D] (Adopted:10/27/11 effective 6/15/12, 1/19/13 effective 8/1/13, 7/31/13)13.4.1.2.2 Exception—Electronic Transmissions After Commitment. There shall be no limit onthe forms and no restrictions on the publicity of electronically transmitted correspondence sent to a pro-13Recruiting97