ncaa-manual

33.2.3.3 Modification of Composition of Team by Chair of Team. The chair of the peer-review team, inconsultation with the NCAA staff and the institution, shall have the authority to modify the composition of theteam on the basis of the preliminary analysis of the self-study report. (Adopted: 1/16/93 effective 1/1/94)33.2.3.4 Conflict of Interest. Former and current employees, consultants or alumni shall not be assigned aspeer reviewers to an institution with which they are so affiliated. Further, an individual shall not be allowed toserve as a peer reviewer of an institution that is in the same conference as the individual’s conference. (Adopted:1/16/93 effective 1/1/94)33.2.3.5 Peer-Review Team Chair. The review team’s chair shall be one of the peer reviewers. The chairshall be responsible for preparing the team’s written recommendation(s) regarding institutional performance.The recommendation(s) shall be based upon the breadth of institutional participation and the depth of discussionat the institutional level, and adherence to the program’s broad operating principles. The review team’s chairalso shall represent the team before the Committee on Institutional Performance and during appeals hearings.(Adopted: 1/16/93 effective 1/1/94, Revised: 1/19/13)33.2.4 Techniques and Documentation Used by Peer-Review Team. The review team shall employtraditional evaluative techniques (e.g., review existing records, conduct in-person interviews of key personnel) todetermine whether the institution’s stated policies and procedures are engaged and functioning. Three documentsalso shall be of primary importance in this process: (Adopted: 1/16/93 effective 1/1/94)(a) The self-study instrument itself, which shall be completed by the institution for review by the external peerreviewteam;(b) A user’s guide, which shall assist the institution through the self-study process, with specific attention to appropriatecampus involvement and particular topics on which the institution shall focus; and(c) Instructions for peer-review teams, to orient team members in their work, including the review of writtendocuments and appropriate topics for discussion in campus interviews.33.3 Institutional Performance Program Schedule of ParticipatingInstitutions.33.3.1 Determination of Schedule. The Committee on Institutional Performance shall determine theinstitutional performance program schedule, which shall be based on the following principles, insofar as is practicable:(Adopted: 1/16/93 effective 1/1/94, Revised: 1/19/13)(a) Institutions from the same conference should be evenly scheduled throughout the institutional performanceprogram cycle so as to reduce the burden on the conference office.(b) Conferences may suggest a schedule for their member institutions.(c) The institutional performance program should be scheduled in conjunction with the institution’s regionalaccreditation insofar as is possible for those institutions that so desire.(d) When the above principles are not operative, procedures of random selection will be used.33.3.1.1 Institutional Performance Program Schedule for New Division I Members. New DivisionI members shall be scheduled as soon as practicable after the effective date of their active membership. (Adopted:1/16/93 effective 1/1/94, Revised: 1/19/13)33.3.1.2 Modification of Schedule. An institution may apply to the Committee on Institutional Performancefor modification of its place in the schedule upon a showing of special need. The committee shall, at itsdiscretion, revise the schedule if practicable, provided the modification does not extend beyond the 10-year selfstudyperiod. (Adopted: 1/16/93 effective 1/1/94, Revised: 10/12/95, 1/14/97 effective 8/1/97, 1/19/13)33.3.1.3 Postponement of Institutional Performance Decision for Restricted Members or ThoseInvolved in NCAA Investigations. The Committee on Institutional Performance may, at its discretion, delayor postpone the participation of an institution classified in a restricted-membership status or of an institutionthat is subject to the discontinuation of a sport(s) program(s) as a result of NCAA repeat-violator penalties, whenthe committee determines it is in the best interests of the Association to do so. (Adopted: 1/16/93 effective 1/1/94,Revised: 1/19/13)33.4 Self-Study Process and Report Procedures.33.4.1 Time Period for Beginning and Completing Self-Study. Institutions shall be permitted eightto 10 months to complete their institutional performance program self-studies and shall be permitted to begintheir self-studies at any time. (Adopted: 1/16/93 effective 1/1/94, Revised: 10/14/05, 1/19/13)33.4.2 Use of Outside Consultants. Institutions shall not be prohibited from using outside consultantsin conducting self-studies (e.g., organizing or facilitating an institution’s self-study process). However, the institution’sown personnel shall be responsible for generating the substance of the self-study report. Peer-review teamsshall evaluate institutions on their role in the development of the content of self-study reports. (Adopted: 1/16/93effective 1/1/94)402