ncaa-manual

33.4.3 Submission of Self-Study Report. Institutions shall be required to submit self-study reports andany supporting documentation to the NCAA staff sufficiently in advance of the evaluation visit. The Committeeon Institutional Performance shall perform a preliminary analysis of the report based upon directives or criteriaestablished by the Committee on Institutional Performance. Any decisions to delay the processing of a report shallbe made only after consulting with NCAA staff members and with the chair of the Committee on InstitutionalPerformance. (Adopted: 1/16/93 effective 1/1/94, Revised: 1/19/13)33.4.4 Confidentiality of Report. Institutional self-study reports shall be treated as confidential by theNCAA, peer-review teams and the Committee on Institutional Performance. Institutions, however, shall be permittedto distribute reports and supporting documentation at their discretion. (Adopted: 1/16/93 effective 1/1/94,Revised: 1/19/13)33.5 Orientation.33.5.1 Timing and Purpose of Orientation. An NCAA staff member shall conduct an orientation foreach institution at least one year in advance of the institution’s initial-scheduled evaluation site visit. The primarypurpose of the orientation visit shall be to discuss with institutional and conference personnel the purpose, process,implications and expectations of the institutional performance program. (Adopted: 1/16/93 effective 1/1/94,Revised: 1/19/13)33.5.2 Conference Role. Conference staff representatives may participate during an orientation at the conference’sexpense. (Adopted: 1/16/93 effective 1/1/94)33.6 Peer-Review Evaluation Visit.33.6.1 Purpose of Visit. The primary purpose of the evaluation visit shall be to verify and evaluate the institution’sself-study report and self-study process. (Adopted: 1/16/93 effective 1/1/94)33.6.2 Notice of Visit. An institution shall receive notice at least one year in advance of its evaluation visit.(Adopted: 1/16/93 effective 1/1/94)33.6.3 Duties of Chair of Peer-Review Team. The chair of the peer-review team shall be responsible forat least the following duties in conjunction with evaluation visits: (Adopted: 1/16/93 effective 1/1/94)(a) Consulting with NCAA staff on arrangements and preparations for evaluation visits;(b) Delegating tasks to be performed during the visit among team members and staff, in accordance with theirareas of expertise;(c) Conducting meetings of the visiting team at the end of each day of the visit to summarize findings and toidentify remaining tasks to be performed;(d) Meeting with an institution’s president or chancellor to discuss informally the nature of the information to bepresented in the exit interview; (Revised: 3/8/06)(e) Coordinating and leading the exit interview at the completion of the visit;(f) Ensuring that the peer-review team’s report is reflective of the visit’s findings; (Revised: 10/14/05)(g) Communicating with the Committee on Institutional Performance regarding the evaluation visit and peerreviewteam report, including appearing in person, if necessary, before the committee regarding an institution’sinstitutional performance program status; (Revised: 1/19/13)(h) Evaluating the performance of the peer reviewers serving on the teams; and(i) Otherwise ensuring that the team fulfills its responsibilities and the objectives specified for evaluation visits.33.6.4 Conference Role. Conference staff representatives may accompany peer-review teams on evaluationvisits at the conference’s expense. The role of the conference during the visit shall be determined on a case-by-casebasis by the chair of the peer-review team in consultation with the conference. (Adopted: 1/16/93 effective 1/1/94)33.6.5 Exit Interviews. The entire peer-review team shall participate in an exit interview with the presidentor chancellor and other individuals invited by the president or chancellor. (Adopted: 1/16/93 effective 1/1/94, Revised:3/8/06)33.6.6 Rules Violations Discovered during Evaluation Visit. Possible violations of NCAA rules discoveredduring evaluation visits that relate to specific operating principles (per Bylaw 22.2) shall be communicatedto the committee, the institution and the conference in the peer-review team’s report. The institution shallbe reminded of its obligation to self-report violations per Constitution 2.8.1. The institution’s response to thesefindings shall be a factor in the institutional performance program decision. (Adopted: 1/16/93 effective 1/1/94,Revised: 10/12/95, 1/19/13)33.6.7 Release of Information Regarding Evaluation Visit. Until the Committee on InstitutionalPerformance renders its decision, information released regarding evaluation visits shall be limited to statements ofthe visit’s status (whether the visit has not been made, is in progress or has been completed) and the identities ofpeer-review team members assigned to the institution. Before the formal assessment, the NCAA, peer-review team40333ipp policies andprocedures