AC TRANSIT DISTRICT GM Memo No. 09-217d Board of Directors ...

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GM Memo No. 09-217d Meeting Date: November 18, 2009 Page 2 of 16 Preserving the Budget Base – After working with all District departments in the budget development process, total operating expenses on a net proforma basis for FY 2009-10 are projected to be $323.4 million dollars (after service cuts, and including loss of fares and grant reimbursement of certain project labor). This would represent a $2.7 million dollar decrease from previously projected FY 2009-10 operating expenses, on a net proforma basis of $326.1 million dollars. Preserving the base means controlling costs. When compared to anticipated annual increases in expenses, staff actually produced $12.9 million dollars in cost savings in FY 2009-10 through service cuts and other operating efficiencies. Also, operating cost savings projected by staff for FY 2010-11, compared to anticipated annual increases in baseline operating expenses, are $25.4 million dollars. Protecting New Initiatives – In order to remain a viable operation, the District must focus on core transportation and maintenance operations, rather than support business and services. Staff is committed to identifying more efficient ways to provide service. The following list of initiatives has been developed and is in the early stages of design and implementation: • Developing an indirect cost rate • Developing a “force” account • Maximizing the use of Grants • Using the new FHR system for finance and operational control • Revenue Service Restructuring • Tracking on-time service • Tracking Ridership • Maintenance cost reduction programs • Improved work rules utilization • Compensation and Benefits Restructuring Program Guiding the Budget Cuts That Will Occur – 1,944 positions are authorized in the FY 2009/10 budget, and 1,921 are authorized FY 2010-11. This does not include Paratransit staff, reported separately in a budget for that unit, but it does include the Retirement Department staff. Had the original SAP been approved by the Board, the following positions would have been subject to layoff by the end of FY 2009-10: • Management Positions (net) 25 • Drivers 150 • Maintenance mechanics and technical staff 36 • Other ATU/IBEW employees 22 • Total positions eliminated 233 Should the Board adopt the Revised Service Adjustments Plan, it is intended that no bus drivers will be laid off and that the resulting reduction in maintenance employees will be limited to approximately 12 temporary service employees and 3 temporary janitors. The number of positions will be proportionately reduced but the actual layoffs will be primarily offset by attrition.
GM Memo No. 09-217d Meeting Date: November 18, 2009 Page 3 of 16 On August 26, 2009 the AC Transit Board of Directors approved the Biennial Budget for the District for Fiscal Years 2009/10 and 2010/11. This was further ratified by Resolution 09-048 passed by the Board on September 9, 2009, which provided the District with a balanced budget, as required by Board Policy 312. The budget passed was predicated on savings from service reductions totaling $18 Million, net of fares. Service Development staff then prepared a series of service reductions, adjustments and re-alignments in accordance with direction to reduce District services 15% (315,000 Platform Hours). Currently the District operates approximately 2,070,000 annual platform hours. The implementation of the Service Adjustments Plan would result in operations of 1,755,000 annual platform hours. 2009 Service Adjustments Plan Staff developed the 2009 Service Adjustments Plan (SAP) in accordance with Boardadopted principles: • Allocation of service must reflect some consideration of geographic equity, but ultimately productivity and usefulness of the service should be given greater weight – Strategic Plan • Service must be prioritized to those areas with the greatest potential for transit use, with good patronage rewarded by better service and shorter waits – Guiding Principles • The District should maintain minimum route spacing/coverage – Service Deployment Policies On June 24, 2009 the Board received a detailed report (GM Memo 09-161) and presentation of the SAP that included routing, frequency and span changes. At that time, staff had estimated that the plan would reduce the daily platform hours to 5,700 per day for weekdays and just fewer than 2,900 per day for weekends. These targeted savings were confirmed through a run cut, developed by the Schedules Department. A final set of proposals was presented to the Board on August 26, 2009 (GM Memo 09-161a), which included three (3) minor revisions to the original SAP. Information regarding ridership methodology, preliminary Title VI screening and related matters is available in GM Memo 09-161. Public Outreach and Public Comments Process The development of the SAP process involved an extensive and comprehensive public outreach process. Please refer to Attachment A1 for a brief narrative on the process as well as Attachment A2 for a complete report detailing the nature and scope of comments received. Additionally, the Districts External Affairs, Marketing and Media Affairs Department have provided a report (Attachment B) of the Summary of Publicity and Outreach for the Community Workshops and Public Hearings on the AC Transit 2009 Service Adjustments Plan. Transfer Policy – as stated in the public comments report, over half of the comments received proposed changes to the District’s transfer policy. This issue will be the subject of a December 2009 Board presentation.
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