Girl Scout Service Centers - Girl Scouts of Greater Atlanta

GSGATL’s Guidelines for Event Approval
Girl-Led Beyond the Troop Events are any multi-troop or troop events that are held on the service unit level. They are generally
single day events such as badge days, Journey Discovery Day, parent/daughter dances, family days, etc. They also include one-night
overnights such as lock-ins and may even include two nights, such as a camporee or ingathering. Any event that will last more than
three consecutive days does not fall under these guidelines. Service units and troops interested in hosting events lasting over three
consecutive days must contact their membership specialist for further direction prior to any planning or incurring any expenses.
Step 1 - Training
The adult event director takes training called Planning Events Beyond the Troop. In this training, adults will learn how to help girls
plan a successful event. You will also receive valuable tools and resources along with GSGATL speci�c information that will help to
make your event successful.
Step 2 – Brainstorming and submittal
Form a girl committee and have them decide on an event theme, date and time, costs, etc. As far in advance as possible submit the
Beyond the Troop Event Application to your service unit director (SUD) for approval. If this is a troop money earning event, the troop
must complete the Application for a Money Earning Event and obtain permission from the service unit director when submitting the
application for signature.
Step 3 - Approval
The SUD will review the application and forward it to GSGATL’s o�ce for �nal approval. Once the event is approved an email from
GSGATL’s o�ce will be sent to the event director, service unit director and membership specialist for the area. An event sponsored
by a troop or service unit is not approved until a Beyond the Troop Event application has completed the cycle of approval and an
email has been received from GSGATL’s o�ce. Once the application has been approved non-member insurance is ordered and
certi�cates of insurance are issued if needed.
Step 4 – Final planning and advertising
Once you have written approval for the event you may forward �yers and other information to service unit directors to share with
troops.
128 Volunteer Essentials