Port-Wide Sewer System Management Plan(SSMP) - Port of Oakland

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Chapter 3 ORGANIZATION This chapter identifies the responsible Port of Oakland (Port) representative for the implementation of this Sewer System Management Plan (SSMP). It also includes an organizational chart and a chain of communication for reporting sanitary sewer overflows (SSOs). 3.1 REGULATORY REQUIREMENTS 3.1.1 San Francisco Bay Area RWQCB Requirements The San Francisco Bay Area Regional Water Quality Control Board (RWQCB) requires that each wastewater collection agency shall, at a minimum, provide information regarding its organization: • Identify agency staff responsible for implementing, managing, and updating the SSMP; • Identify chain of communication for responding to SSOs; • Identify chain of communication for reporting SSOs. 3.1.2 SWRCB Requirements The State General Waste Discharge Requirements Order No. 2006-0003 (GWDRs) specifies that the SSMP must identify the following: a. The name of the responsible or authorized representative for the implementation of the SSMP; b. The names and telephone numbers for management, administrative, and maintenance positions responsible for implementing specific measures of the SSMP program. The SSMP must identify lines of authority through an organizational chart or similar document with a narrative explanation; and c. The chain of communication for reporting SSOs, from receipt of a complaint and other information, including the person responsible for reporting SSOs to the State and Regional Water Board and other agencies if applicable (such as County Health Officer, County Environmental Health Agency, Regional Water Quality Control Board, and/or State Office of Emergency Services [OES]). 3.2 AUTHORIZED REPRESENTATIVE The Port has designated the Water Systems Engineer to serve as the Port’s legally responsible official (LRO) (i.e., authorized representative) for the implementation of the provisions set forth in this SSMP. The Water Systems Engineer is authorized to submit electronic spill reports to the State Water Resources Control Board (SWRCB). He is also authorized to report SSOs to other applicable agencies (such as County Health Officer, May 2010 3-1 pw://Carollo/Documents/Client/CA/Port of Oakland/8239A00/Deliverables/Ch03 (FinalA)
County Environmental Health Agency, Regional Water Quality Control Board, and/or State OES). In the event that the Water Systems Engineer is unavailable, the Port has established two alternate LROs. Alternative LRO numbers 1 and 2 are the Environmental Compliance Supervisor and the Associate Environmental Scientist, respectively. The alternative LROs also can serve as “data entry designee” 1 on the California Integrated Water Quality System (CIWQS). The Environmental Compliance Supervisor normally serves as “data entry designee.” 3.3 ORGANIZATIONAL HIERARCHY Figure 3.1 shows the lines of authority of Port officials and employees that will be responsible for implementing and participating in specific measures of the SSMP. In order to make the update of this document more user friendly, the lines of authority in Figure 3.1 reference job titles only. Appendix D provides the names and contact information for the individuals referenced in the organizational chart. 3.3.1 SSMP Roles and Responsibilities This section summarizes the roles and responsibilities of each of the positions identified in Figure 3.1 as applicable to this SSMP. 3.3.1.1 Board of Port Commissioners The Board of Port Commissioners (Board) is vested with exclusive control and management of the Port. The Board consists of seven members nominated by the Mayor of the City of Oakland (City) and appointed by the City Council for four-year terms. The Board is responsible for the overall approval of the SSMP, as well as the approval of funding expenditures related to the SSMP program elements, including ongoing operations and maintenance costs. 3.3.1.2 Executive Positions The executive office overseas the overall operation and budgeting of the Port. For this reason, the roles and responsibilities of these positions as relevant to the SSMP are relatively few, as described below: • Executive Director. The Executive Director is responsible for the administration and operations of the Port. • Chief Audit Officer. The Chief Audit Officer is responsible for all internal audits of the Port organization. He will provide an overall supervisory role in the performance of periodic SSMP program audits, as discussed in Chapter 11. 1 The “Data Entry Designee” is the individual who initially inputs spill information on CIWQS prior to final certification by the LRO. May 2010 3-2 pw://Carollo/Documents/Client/CA/Port of Oakland/8239A00/Deliverables/Ch03 (FinalA)
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Page 5 and 6: 3.4.1 Receipt of Information Regard
Page 7 and 8: 8.2.7.1 Consultation of Operational
Page 9 and 10: Figure 3.1 SSMP Organizational Char
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Page 13 and 14: and maintained by the East Bay Muni
Page 15 and 16: Table 1.1 Service Population Estima
Page 17 and 18: As part of the GWDRs, all agencies
Page 19 and 20: 1.9 ACKNOWLEDGEMENTS Carollo Engine
Page 21 and 22: 1.11 REFERENCE MATERIAL The followi
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Page 32: for reporting SSOs. For more inform
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Page 38 and 39: Chapter 4 LEGAL AUTHORITY This chap
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Page 48 and 49: BEACH FRWY Legend LILAC ST MAGNOLIA
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Page 56 and 57: Legend ) Clarifier ) Drain Box ) Di
Page 58 and 59: BEACH FRWY Legend LILAC ST MAGNOLIA
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7.2.1.5 Section 3.2 of the Port OER
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maritime sewer system, Port staff s
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Chapter 8 FOG CONTROL PLAN This cha
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FSF is required to keep a copy of t
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3. The facility has caused or contr
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Table 8.2 Best Management Practices
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8.2.8 FOG Problem Areas Based on th
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Table 8.3 FOG Related Sanitary Sewe
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and redundancy in pumping capacity,
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Table 9.2 Minimum Slope for New Sew
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There is a significant I/I response
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POND DIKE ROAD Legend HARBOR PARKWA
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Table 9.3 Capital Improvement Proje
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main sources of runoff into the col
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Table 9.5 High Priority Improvement
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Chapter 10 MONITORING, MEASUREMENT,
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• SSO Data. The overall purpose a
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Chapter 11 SSMP PROGRAM AUDITS This
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corrective actions and by the need
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Table 11.2 Example Sewer Maintenanc
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scheduled and why, and to determine
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Chapter 12 COMMUNICATION PROGRAM AN
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pw://Carollo/Documents/Client/CA/Po
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Port-Wide Sewer System Management Plan(SSMP) - Port of Oakland

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