Safe School Plan - William S. Hart Union High School District

Role of Information Officer
1. Attend Crisis Team Meeting in Coordinator’s Office.
2. Immediately following the Crisis Team meeting, disseminate the current, factual information to all staff.
3. Activate Crisis Telephone Tree, if directed by the Team Coordinator.
4. Coordinate with Principal regarding communication to press.
5. Prepare script for answering inquiries and a written news release (provide Principal’s Secretary with a copy
of the script).
6. Keep receptionist informed of what information may be shared as calls come in about the incident.
7. Coordinate with ELL Coordinator the establishment of office phone extensions to be designated as phone
lines for non-English speaking callers to have questions answered.
8. Control/limit access to all other written material.
9. Designate and communicate grounds access parameters for news media to minimize disruption to school
activities.
10. Notify Security Officers as to what the parameters are for news media.
Role of Security Officer
5. Attend Crisis Team Meeting in Coordinator’s Office.
6. Notify/coordinate security staff.
7. Be the liaison to Sheriff’s Department, Fire Department, and EMT’s.
8. Communicate press parameters to Campus Security.
Role of Facilities Officer
1. Attend Crisis Team Meeting in Coordinator’s Office.
2. Provide blueprints and maps of school campus to Emergency Personnel (i.e. police, fire department, SWAT,
etc).
3. Provide access keys.
4. Coordinate with Security Officers and Custodial/Grounds Crews.
Role of the Secretary
1. Attend Crisis Team Meeting in Coordinator’s Office.
2. Information Disseminator: Secure all information and assist the Information Officer with the preparation of
drafts for press release, principal’s usage, and to parents.
3. Phone neighboring schools that may be affected by the crisis.
4. Supervise all outside phone calls inquiring about information on the crisis (use script prepared by
Information Officer to address the inquiries).
5. Notify office staff of general information and updates; respond factually to staff inquiries.
6. Facilitate communication amongst office, classified personnel.
Role of the Psychologist
1. Attend Crisis Team Meeting in Coordinator’s Office.
2. Coordinate with Counselor Coordinator Mental Health stations for students and staff.
3. Debrief with the Crisis Team and general staff.
4. Debrief with Counselors and Administrators.
Role of Counselor Coordinator
1. Attend Crisis Team Meeting in Coordinator’s Office.
2. Coordinate with secretary in charge of substitutes and list absentee staff.
3. Direct Counselors to complete pre-assigned tasks as follows:
A Person: Pull schedules of students involved.
B Person: Placeholder for victim(s) (the Placeholder is the person who follows the victim’s schedule to
assist others in dealing with the loss).
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